Sales Contract Coordinator

About the role

Be the Engine Behind a High-Performing Sales Team! At Gothic Landscape, great client experiences don’t just happen in the field—they’re built through organization, communication, and flawless execution behind the scenes. We’re looking for a highly organized and proactive Sales Coordinator to support our Sales team.

Responsibilities

• Manage internal and external contract flow, including preparation and tracking
• Schedule meetings, prepare agendas/notes, and follow up on action items
• Draft and prepare financial, statistical, and narrative reports
• Support marketing efforts, including coordination of trade shows and events
• Maintain and update the sales team’s internal database of contacts
• Review job files and compare budgets against proposals for accuracy
• Prepare and send contracts and change orders for signatures
• Communicate with clients to collect and return required documentation
• Support special projects and assist Sales and Operations teams as needed

Requirements

• Have 1–3+ years of administrative or sales support experience
• Be highly organized and excel at managing multiple tasks and deadlines
• Enjoy working in a fast-paced, team-driven environment
• Be comfortable handling contracts, reports, and data tracking
• Take pride in accuracy, follow-through, and communication

Skills & Qualifications

• A high school diploma or GED required; 1–3 years of relevant administrative experience preferred
• Strong organizational and time management skills
• Ability to prioritize multiple tasks and meet deadlines
• High level of accuracy, attention to detail, and accountability
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

Pay

$24-$28/Hour

Benefits

• Medical, Dental, Vision
• FSA
• 401(k)
• Life Insurance
• 9 Paid Holidays
• Paid Vacation
• Paid Sick Time

Why Join Gothic Landscape?

• Be part of a family-owned industry leader with over 40 years of success
• Play a key role in supporting high-performing sales and operations teams
• Work in a collaborative, fast-paced environment where your contributions matter
• Grow your career with a company that believes your success is our success

Equal Opportunity Employer