Sales Administrator - Bid and Contract Assistant - Playcraft

Key Responsibilities

• Aid sales consultants in preparing bid packages.
• Gather, organize, and compile required bid documentation.
• Ensure all bid materials meet submission requirements and deadlines.
• Track bid timelines and follow up to ensure timely completion.
• Prepare and submit factory-direct bids according to company and manufacturer guidelines.
• Coordinate with internal teams and manufacturers for pricing, specifications, and documentation.
• Maintain accurate records of all submitted bids and related correspondence.
• Manage and maintain cooperative purchasing contracts.
• Educate and support sales consultants on contract usage, requirements, and limitations.
• Verify contracts are used correctly and in compliance with terms.
• Serve as an internal resource for contract-related questions and guidance.
• Provide day-to-day support to the Sales Admin Supervisor, Consultants, and Direct Sales Team.
• Maintain organized digital and physical filing systems for bids, contracts, and sales documentation.
• Assist in improving processes related to bid and contract management.
• Support general sales administrative functions as needed.
• Act as a liaison between sales consultants, internal departments, manufacturers, and contract agencies.
• Communicate clearly regarding deadlines, missing information, and submission requirements.
• Collaborate with team members to ensure consistency and accuracy across all bid and contract materials.

Qualifications

• A degree in Business Administration or a related field preferred.
• 1–3 years of administrative, sales support, bid coordination, or contract management experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with CRM or ERP systems is a plus.
• Excellent written and verbal communication skills.