Sales Administrator

We are looking for a detail-oriented Sales Administrator to support document control activities for a long-term contract opportunity in Moon Twp, Pennsylvania.

About the role

This role focuses on organizing, scanning, compiling, and maintaining business records with a high level of accuracy and consistency. The ideal candidate brings strong administrative support skills, is comfortable handling large volumes of documentation, and can help keep leasing and sales-related files current and accessible.

Responsibilities

• Organize, review, and maintain document files to ensure records are complete, accurate, and easy to retrieve.
• Scan paper documents and convert them into digital formats while preserving quality and proper file naming standards.
• Compile materials from multiple sources to create organized document packages for business and leasing activities.
• Track document versions and updates so current records are available to internal stakeholders when needed.
• Support sales and leasing administration by preparing, filing, and distributing documentation in a timely manner.
• Perform routine quality checks on scanned and stored files to verify accuracy, completeness, and compliance with document procedures.
• Coordinate with team members to collect missing paperwork and resolve inconsistencies in records.
• Maintain orderly digital and physical filing systems to improve day-to-day document accessibility and control.

Requirements

• At least 1 year of experience in document control, administrative support, or a related records management role.
• Hands-on experience scanning, indexing, and organizing business documents with strong attention to detail.
• Ability to compile and manage multiple files while maintaining accuracy in a fast-paced environment.
• Familiarity with document handling processes, including storage, retrieval, and version tracking.
• Strong organizational and time management skills with the ability to prioritize routine tasks effectively.
• Experience supporting leasing, commercial leasing, or sales-related documentation is preferred.
• Basic proficiency with standard office software and digital file management tools.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to free online training.