Sales Administrator

About the role

Since 2001, Engineered Equipment Inc. has been delivering smart, reliable HVAC solutions across Oklahoma. What started as a two‑person team is now 50+ strong, serving customers from offices in OKC and Tulsa. We work with 40+ top manufacturers to provide high‑performance systems backed by expert support. At EEI, you’ll join a team that supports your development and gives you space to make an impact.

The opportunity is an office, sales, and project support position providing administrative support to salespeople and project managers. Must be detail‑ and customer‑service oriented and have excellent organizational skills. The role requires a high level of correspondence with the sales and project management team and with customers & manufacturers. Must be strong in Microsoft applications, and be able to work well with others in a fast‑paced & high‑volume environment.

Responsibilities

• Provide administrative support to salespeople and project managers.
• Communicate with customers and manufacturers regarding project needs, delays, issues, etc.
• Track orders, lead times, shipping updates, and outstanding vendor requests.
• Distribute equipment manuals, warranties, submittals, startup documents, and closeout information.
• Prepare spreadsheets, project trackers, checklists, letters, and other documents.
• Organize job‑related emails, files, and project documentation.
• Direct incoming requests to the correct division, salesperson, or project manager.
• Coordinate company events, Lunch & Learns, invitations, RSVPs, catering, and reminders.
• Follow up on outstanding requests and keep the appropriate team members updated.
• Generate, interpret and print various assigned reports.
• Provide additional sales and project support as needed.

Required Profile

• Associate’s Degree in Business or related field and 3 years Administrative Assistance experience; or 5 years Administrative experience.
• Strong PC skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• HVAC, Mechanical Contracting, Engineering or Construction industry experience a plus.

Skills and Abilities

• Language: Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write correspondence; ability to present information in one‑on‑one and small group situations.
• Mathematical: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, percent; draw and interpret graphs.
• Reasoning: Ability to apply common sense understanding to carry out instructions; deal with problems involving several concrete variables; mental stamina for problem solving and prioritizing multiple tasks.

Environmental Requirements

Will be required to work in an office environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate a computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 15 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.