SALES ADMINISTRATOR

Aerodyn Engineering is seeking a Sales Administrator to manage the quote-to-order cycle for aerospace and defense customers. This role bridges the gap between customers, engineering, and the shop floor, ensuring accuracy and efficiency in a fast-paced environment.

Schedule

1st Shift: Monday through Friday

Benefits

• Paid Vacation/Sick Time
• Company Paid Health Insurance
• Employee Monthly Bonus
• Employer Paid Short Term Disability
• Employer Paid Life Insurance
• Dental/Vision/Accident Insurance Available
• 401k with Company Match
• Double Overtime Pay

Responsibilities

• Review incoming RFQs for accuracy, create projects, and enter data into the ERP system alongside Project Managers.
• Prepare and send customer quotes, following up and tracking win/loss feedback.
• Enter orders into the ERP system, matching customer POs to ERP data and creating Contract Reviews.
• Assign projects and set up new customers in the ERP system, including credit holds and billing details.
• Maintain a daily RFQ and Win/Loss tracking report.
• Assist with weekly/monthly sales and marketing reporting.
• Manage customer files and orders, keeping electronic copies organized on the network drive for audit purposes.
• Apply ITAR/export and security compliance requirements within the ERP system.
• Send customer invoices after shipment completion.
• Maintain and update the CRM platform.
• Support monthly data analysis for Quality Objectives (Quote Win/Loss, Customer Retention).
• Create and assign tasks via the workflow management tool, tracking statuses and following up.
• Help implement and drive adoption of new workflow processes with Quality, Project Management, and Leadership.
• Assist the Sales & Marketing Operations Manager with company events.

Requirements

• Prior experience in sales administration, order entry, or a similar customer-facing/administrative role preferred.
• Familiarity with ERP and CRM systems preferred; Epicor experience is a plus.
• Strong attention to detail, especially around compliance and documentation accuracy.
• Strong oral and written communication skills.
• Strong PC skills and proficiency in Microsoft Office (Excel, PowerPoint, Word & Outlook).
• Must be self-directed, highly organized, and comfortable managing multiple priorities at once.
• Must demonstrate the ability to act professionally with customers and internal teams alike.

Skills

• Comfortable owning a fast-moving pipeline of RFQs, quotes, and orders without letting details slip.
• Proactive — follow up with customers and internal teams without being asked twice.
• Attention to detail that compliance-heavy, precision industries demand.
• Comfortable learning and working across multiple systems: ERP, CRM, and workflow management tools.
• Clear and professional communication with customers and internal teams.

What You’ll Have Ownership Of

• The quote-to-order process for real aerospace and defense customers, not busywork.
• Close collaboration with Project Managers, Quality, and Leadership on process improvement.
• A role that touches nearly every part of the business — sales, compliance, operations, and customer relationships.