Safety, Health & Education Grants/Administrative Coordinator

About the role

The Safety, Health and Education Administrative Coordinator supports the administrative and operational needs of the Safety, Health and Education Department at the IRC. This role plays a key role in ensuring the efficiency, compliance, and financial sustainability of departmental programs through coordination, tracking, and reporting activities.

Responsibilities

• Provide day-to-day administrative support to the Safety, Health and Education Department
• Aid in coordinating schedules, meetings, and documentation for department initiatives
• Maintain program records, files, and documentation in compliance with organizational and donor standards
• Support communication and coordination across program teams
• Aid in tracking and maintaining quality assurance metrics across departmental programs
• Support ongoing program monitoring and evaluation processes
• Compile and prepare data reports to support program outcomes and continuous improvement efforts
• Ensure accurate documentation and compliance with regulatory or grant requirements
• Assist with invoice processing and tracking expenditures
• Provide administrative support for budget management systems
• Monitor program-related expenses and assist in reconciling budgets
• Support development of program budgets, including data collection and documentation
• Aid in grant writing activities, including drafting, editing, and compiling required documentation
• Track grant deliverables, deadlines, and reporting requirements
• Contribute to efforts that sustain and expand departmental programs

Requirements

• Aceessory or Bachelor’s degree in public health, business administration, education, or a related field (or equivalent experience)
• 2+ years of administrative or program support experience
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with data tracking, reporting, and maintaining systems
• Familiarity with quality assurance or program evaluation processes
• Experience with budgeting, invoicing, or financial tracking systems
• Exposure to grant writing and grant management processes

Key Working Relationships

• Reports to: Health and Wellness Program Manager
• Supervises: No supervision
• Internal: other IRC Spokane and Seattle program teams
• External: ORIA and other program funders

Compensation

($27 - $32/hour)

Benefits

IRC offers a comprehensive and highly competitive set of benefits, including:

• 10 sick days
• 10 US holidays
• 20-25 paid time off days depending on role and tenure
• Medical insurance starting at $163 per month
• Dental starting at $6.50 per month
• Vision starting at $5 per month
• FSA for healthcare and commuter costs
• A 403b retirement savings plans with immediately vested matching
• Disability & life insurance
• An Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles

Equal Opportunity Employer

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.