Safety & Fleet Coordinator

Fleet Administration

Maintain vehicle, driver, and fleet records and the master fleet list, including assignments, locations, status, mileage, and registration details.

Clockwise, coordinate installation, replacement, and removal of vehicle tracking devices.

Clockwise, coordinate preventive maintenance and follow up on open repairs.

Manage vehicle registrations, standard and apportioned plates, and renewals.

Issue, replace, cancel, and maintain vehicle fuel cards.

Assist with vehicle additions, transfers, assignments, and removals.

Driver Safety and Compliance

Monitor driver behavior in the fleet-management system, including speeding, harsh braking, rapid acceleration, and distracted driving.

Report identified driving concerns to appropriate managers.

Clockwise, coordinate accident-prevention training, safety meetings, and coaching.

Maintain driver records and track required documents and expiration dates.

Track compliance with DOT physical examination requirements.

Maintain CDL driver qualification and compliance records, as applicable.

Assist with DOT filings, renewals, documentation, and recordkeeping.

Keep fleet and driver records current, complete, and audit-ready.

Accident and Workers’ Compensation Administration

Report, document, and administer vehicle accidents and workplace injuries.

Support workers’ compensation claims by gathering incident information, submitting documentation, and maintaining claim records.

Communicate with employees, managers, insurance representatives, medical providers, and other involved parties as needed.

Track open claims, work status, restrictions, appointments, and follow-ups.

Maintain organized and confidential accident, injury, and claims files.

Identify trends that indicate a need for more training or corrective action.

Training and Safety Support

Clockwise, coordinate and document safety meetings and accident-related training.

Acknowledge and assist with the preparation and distribution of safety communications, reminders, and training materials.

Track attendance and records for completed safety and driver training.

Support broader company safety initiatives and projects as assigned.

Additional Responsibilities

Acknowledge and assist with tracking company tools and equipment, including check-in, check-out, assignment, and inventory records, as time permits.

Occasionally provide delivery or transportation support as needed.

Periodically travel to Indianapolis and/or Louisville to inspect vehicles, update records, coordinate maintenance, install or manage tracking devices, or support other fleet-related activities.

Perform essential functions with or without reasonable accommodation.

Benefits

The Company offers a comprehensive benefits package designed to support the health, financial security, and overall well-being of our employees.

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term and long-term disability coverage
• Company-sponsored life insurance
• 401(k) retirement plan with company match
• A variety of additional voluntary benefit options

Qualifications

• Experience in fleet coordination, safety administration, transportation, workers’ compensation, insurance claims, or a related field preferred.
• Familiarity with workers’ compensation claims and documentation.
• Experience maintaining detailed records within a fleet-management, telematics, HR, or similar electronic system.
• Strong safety and compliance awareness; understanding of DOT, CDL, driver qualification, registration, and apportioned-plate requirements preferred.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Strong organization, recordkeeping, and time management; detail-oriented.
• Prioritization of follow-through and accountability in managing multiple deadlines, renewals, and follow-up items.
• Strong written and verbal communication and problem-solving skills.
• Sound judgment with confidential employee, medical, and claims information.
• Ability to work independently and collaboratively with drivers and managers.
• Valid driver’s license and an acceptable driving record.
• Willingness to travel occasionally to Indianapolis and Louisville locations.

Physical Requirements

Ability to sit and work at a computer for extended periods, and to walk company lots to inspect vehicles and equipment.

Ability to enter and exit vehicles, drive between company locations, and occasionally lift up to 25 pounds.

Equal Employment Opportunity

The Company is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.