Safety & Emergency Preparedness Specialist

About the role

The Safety and Emergency Preparedness Specialist supports a safe, compliant, and resilient environment across the King of Prussia (KOP) Campus, including the Middleman Family Pavilion and the KOP Specialty Care Center (SCC).

Responsibilities

• Plan, coordinate, and lead KOP-specific emergency preparedness initiatives including planning, mitigation, response, and recovery efforts through partnering with local and enterprise leaders and collaborating with enterprise EP Planners to optimize effectiveness of the full spectrum of preparedness activities on the KOP campus.

• Apply KOP campus subject matter expertise to develop and maintain KOP campus emergency plans and contribute to review and revision of enterprise emergency plans incorporating best practices, lessons learned, emerging risks, and after-action findings.

• Carefully coordinate preparedness projects and task forces utilizing project management methodologies and tools, coordinating across departments to achieve milestones, align strategies, and completing impactful deliverables on schedule.

• Lead and support Hazard Vulnerability Assessments (HVAs) and related risk assessments for KOP campus utilizing relevant data analytics, external trending risk factors, and learnings from internal reviews to inform proactive risk reduction strategies at KOP campus in harmony with enterprise-wide approaches.

• Contribute to continuous improvement planning resulting from activations and proactive risk reduction strategies, through compiling, analyzing, and presenting data to identify risk trends; collaborating with operational and clinical partners to develop proactive mitigation strategies, and supporting leadership in prioritizing mitigation investments and response readiness.

• Continuously monitor emerging threats and update assessments to ensure mitigation strategies remain relevant, data-driven, and adaptable to evolving operational contexts.

• Represent KOP campus business continuity through recovery planning to restore critical functions and minimize disruption, embedding recovery priorities into business continuity strategies.

• Act as liaison between enterprise EP and KOP departmental continuity planning and documentation in alignment with enterprise tools and expectations, managing site-level continuity materials including downtime phones, backup resources, and downtime materials.

• Supports a coordinated and interdepartmental approach to review and maintain Environmental Health & Safety policies and procedures in collaboration with the enterprise Safety Program Manager and Industrial Hygiene Program Manager:

  • including, but not limited to hazardous and pharmaceutical waste program support, SPCC/ICP Plan maintenance, construction safety, interim life safety, hazard communication, air monitoring, ergonomics, bio-response, lab safety, indoor air quality, fire drill planning, fire exit simulations, Condition Red response training, physical plant safety auditing and fire alarm data management.

• Supports the physical environment by representing EHS on physical environment rounds, including recording findings in the enterprise documentation platform.

• Collaborates with key local and enterprise stakeholders to coordinate solutions, synthesize innovative approaches and best practices to support patient and staff safety and to reduce risk for injury or illness. Shares these solutions with the enterprise EHS leaders coproducing tests of change and/or implementation.

• Leads and conducts facility-related injury and safety incident investigations, determining causal factors and identifying appropriate corrective actions in cross-campus partnership with local leaders, Employee Safety and EHS leaders, developing reports within the departmental documentation platform.

• Promotes and educates on EHS program efforts at KOPH, participating in enterprise emergency response programs, including laboratory, hazardous materials, bio-response, condition red response team, infrastructure failures and on-call programs.

• Maintains continuous regulatory compliance with Joint Commission, CMS, OSHA, FEMA, PADEP, and DOH requirements specific to role responsibilities for EP and EHS for KOP campus.

• Assists with coordination of and participates in onsite survey and inspection reviews, ensuring appropriate notifications, communication, and escalation.

• Supports local leaders in Physical Environment rounds to ensure ongoing regulatory compliance.

• Partners with local and enterprise leadership in assessing risk and establishing strategy for preparedness and planning for emergency response, business continuity, safety, and compliance.

• Builds collaborative relationships with internal departments and external partners (e.g., regional coalitions, public health agencies) to develop mutually beneficial alliances and establish proactive functional and communication plans to be leveraged during routine operations, as well as unanticipated response activities.

• Serves as the EP/EHS subject matter expert for KOP campus committees.

• Represents KOP EHS/EP functions on KOP and enterprise committees, taskforces, and engagement efforts.

Qualifications

• Bachelor's Degree - Required

• Bachelor's Degree Environmental Health or Safety, emergency response and planning, code interpretation - Preferred

• At least three (3) years healthcare compliance, safety and emergency management experience - Required

• At least four (4) years in a healthcare environment - Preferred

Skills and Abilities

• Demonstrated analytic ability and strong written and verbal communications skills (Required proficiency)

• Demonstrated understanding of the principles of ICS, HICS, NDMS, NIMS, and HSEEP (Required proficiency)

• Knowledgeable of NFPA codes (Required proficiency)

• Knowledge and skills related to planning, execution and evaluation of drills and exercises (Required proficiency)

• Medically cleared to wear Level B personal protective equipment (Required proficiency)

• Hazardous Waste Operations and Emergency Response Standard (HAZWOPER) 24 hours training by Occupational Safety and Health Administration (OSHA) or within 180 days of placement into position (Required proficiency)

• Intermediate knowledge of safety guidelines / regulations including from the Occupational Safety and Health Administration (OSHA), National Institute for Occupational Safety and Health (NIOSH), Association Advancing Occupational and Environmental Health (ACGIH), Environmental Protection Agency (EPA) and Department of Environmental Protection (DEP), and Joint Commission (JC) (Required proficiency)

• Basic proficiency with personal protective equipment (Required proficiency)

• Intermediate proficiency with office software (Microsoft Office) (Required proficiency)

• Excellent verbal and written communications skills (Required proficiency)

• Strong critical thinking / problem-solving skills (Required proficiency)

• Strong interpersonal skills (Required proficiency)

• Strong organizational skills (Required proficiency)

• Strong time management skills (Required proficiency)

• Ability to work independently with minimal supervision (Required proficiency)

• Ability to gather, analyze and make recommendations/decisions based on data (Required proficiency)

• Ability to convey complex or technical information in an easy to understand manner (Required proficiency)

• Ability to collaborate with stakeholders at all levels including outside authorities having jurisdiction like the Fire Department, Department of Health and Joint Commission (Required proficiency)