Safety Admin Coordinator

The Role

Provide general administrative support including typing, copying, routing, faxing, mailing, filing, etc. to the Safety Team.

Compile and have a ready supply of new hire and safety packets for new union employees.

Compiled records neatly and concisely to facilitate company-wide gathering of information relating to safety and health.

Order, receive, stock and track safety inventory.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to communicate effectively, present information, and respond to questions from managers, clients, customers, and the general public. Ability to draft routine reports and correspondence.

Email data into and maintain the Safety data base system.

Design and run reports.

Identify and recommend project customizations, enhancements, or workarounds to enhance the system.

Monitor expiring certification and safety training requirements.

Be the SME and administrator for the system.

Investigate accidents in the shop, incidents, and "near misses" and manages the accident investigation process.

Investigate accidents and injuries to determine their causes and to determine whether the incidents were avoidable or can be prevented in the future.

Interview customers, managers, and employees to learn about work environments and incidents that lead to accidents or injuries.

Emergency response: Promptly assists with response to real and perceived emergencies (e.g., hazardous materials spills, fire alarms, odors, indoor air quality concerns), during regular working hours.

Tour shops on a regular basis with Foremen, Superintendents and Project Managers and assist Field and Shop Foremen in identifying jobsite hazards and conditions, any unsafe employee work habits, and Intervene in unsafe activities or operations.

Conduct new hire orientation, site-specific safety training for new Hermanson Employees and organize and conduct training for the crews (fork-lift, aerial lift, fall protection, trenching excavation, fall protection, confined space, etc.).

Administer the random drug and alcohol testing program, including receiving test results and determining impact on driver qualification status.

Stay abreast of legal changes to safety and health codes.

Accountabilities & KPIs

• 100% of required training and certifications to be met and documented
• OSHA/WISHA compliance audits
• Incident Management

Key Meetings to Attend

• Monthly Safety Committee Meetings
• Foreman Meetings
• Jobs turnover meeting

Capabilities

• Have a basic understanding of WISHA/OSHA and be familiar with DOSH requirements.
• Build and maintain trusting relationships.
• Detail oriented, well organized & able to manage multiple priorities to meet deadlines.
• Must be able to work independently with limited supervision while still being a team player and Must be dependable, organized, and self-motivated.
• Strong presentation skills to be able to speak effectively before small and large groups of managers, customers, and/or employees.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, to write routine reports and correspondence.
• Physically able to negotiate the difficult conditions often encountered on job sites. This includes the occasional need to climb steep stairs, ride in scissor lifts and boom lifts, and work in hot and cold environments. Must be capable of obtaining customer and general contractor approval to walk job sites.

Education

• High school diploma or GED
• 2 years administrative assistant experience
• 1 years-experience in safety in the construction industry
• Intermediate PC skills, including Word, Excel, PowerPoint, Outlook and the ability to learn and use multiple other types of computer systems.