Roosevelt High - Counseling Secretary (203/8) - 1.0 FTE

We need to output HTML fragment with sections: Overview (maybe not a heading? The overview is prose). Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. We have content: Overview Of Position (description). Essential Functions (list of duties). Other Functions (Performs related duties...). Reporting Relationships (Reports to assigned administrator). Knowledge, Skills And Abilities (with subparts). Responsibility (maybe Responsibilities). Working Environment (physical demands). Typical Qualifications (education, experience, substitution). Required Testing (None). Certificates & Licenses (Valid State of Washington Driver's License). Continuing Education/Training (eSIS, SAP Clearances Criminal Justice Fingerprint Background Clearance). Then benefits info: Seattle Public Schools benefits are administered by... eligibility based on hours. Salary Schedule (reference). Then there are application questions (which we should remove as application instructions). Also remove boilerplate like cookie/navigation/legal/EEO etc. Not present. We need to decide sections. We have overview: could be under

About the role

with paragraph. Responsibilities: essential functions list (maybe also other functions). Use

• . Requirements: maybe combine knowledge, skills, abilities? But we have separate headings: Knowledge, Skills And Abilities. Could map to Requirements? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide which sections to include based on content. We have content for: About the role (overview). Responsibilities (essential functions). Requirements (maybe knowledge, skills, abilities). Qualifications (education, experience, substitution, testing, certificates). Skills (maybe part of knowledge/skills). Benefits (benefits eligibility). Pay (salary schedule mention). Schedule (maybe working environment? Not schedule). There's no explicit schedule info. So we should not create Schedule section unless posting states schedule. It does not. So omit Schedule. Pay: posting mentions "Salary Schedule Please find the salary schedule associated with this role and others like it 01". That's a reference but not actual salary. It says "Please find the salary schedule associated with this role and others like it 01". That's not a specific pay amount; but it's mention of salary schedule. The rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It states there is a salary schedule (reference). That's stating that a salary schedule exists. Might be enough to include Pay section with a note that salary schedule is available (but not specific). However the rule says "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". The phrase "Please find the salary schedule associated with this role and others like it 01" is not exactly filler but it's a reference. Might be okay to include Pay section with that sentence. Benefits: we have details about eligibility based on hours. That's substantive. So include Benefits. Qualifications: we have education, experience, substitution, testing, certificates. So include Qualifications. Skills: we have knowledge, skills, abilities section. Could split into Skills and maybe Knowledge? But we have a heading Skills allowed. We could put the skills part under Skills heading. However we also have Knowledge and Abilities. Could combine into Requirements? The instruction says we can use those headings; we don't have to use all. We could make a Requirements section covering knowledge, skills, abilities. But we also have Skills heading available. To avoid thin sections, better to combine into Requirements (knowledge, skills, abilities). Then we might not need separate Skills heading. But we have also a Skills heading allowed; but we can omit if not needed. Thus sections: About the role (overview), Responsibilities (essential functions + other functions), Requirements (knowledge, skills, abilities + responsibility?), Qualifications (education, experience, substitution, testing, certificates, licenses, continuing education), Benefits, Pay. We need to ensure we don't repeat job title as heading. Now we need to extract content precisely, preserving all substantive information, not inventing or summarizing away detail. Let's parse the text. Overview Of Position: "The job of Counseling Secretary is done for the purpose/s of providing secretarial support to the Counseling Department; communicating information to students, parents, staff, and/or other Districts; monitoring students referred for discipline; documenting information on students' class placement; and ensuring compliance with financial, legal and administrative requirements." That's a paragraph. Essential Functions: list of items each starting with a verb. We need to preserve each as list item. Essential Functions list: - Assists counseling office personnel (e.g. answering phones, scheduling students, testing all students, etc.) for the purpose of supporting them in the completion of their work activities. - Maintains inventory of counseling office supplies for the purpose of ensuring the availability of materials when needed. - Maintains students' records (e.g. student cumulative folders, student schedules updates, master schedule updates, rosters, etc.) for the purpose of documenting students' goals and achievements and complying with educational policies and procedures. - Monitors discipline of in house suspension of severely behavioral disorder students for the purpose of maintaining an orderly and safe environment. - Prepares a variety of written materials (e.g. registration materials, updates student schedules, collects grades, all drop grades, correspondence, daily bulletins, incident reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. - Processes a variety of forms and materials (e.g. registration, new class lists, updates students grades, grades, progress reports, orientation information, schedules, etc.) for the purpose of documenting and disseminating information to appropriate parties. - Responds to inquires from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication and/or providing direction. - Schedules a variety of activities (e.g. meetings, testing arrangements, referral appointments, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities. Other Functions: "Performs related duties consistent with the scope of the position." Reporting Relationships: "Reports to assigned administrator." Knowledge, Skills And Abilities: broken into KNOWLEDGE, Skills, ABILITY. KNOWLEDGE: "Required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; and WISPC and SIMS applications." Skills: "Required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records." ABILITY: "Required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment.Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment.In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data." RESPONSIBILITY: "Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization's services." WORKING ENVIRONMENT: "The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 10% walking, and 30% standing. The job is performed under minimal temperature variations and some hazardous conditions." Typical Qualifications: "EDUCATION: High school diploma or GED equivalent. Years Of Relevant Experience Two years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance. Substitution College or business school may substitute for up to one year of the required work experience on a month-for-month basis. Required Testing None. Certificates & Licenses Valid State of Washington Driver's License or equivalent mobility. Continuing Education/Training eSIS, SAP Clearances Criminal Justice Fingerprint Background Clearance Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits. Salary Schedule Please find the salary schedule associated with this role and others like it 01" Then there are application questions (01-06) which we should remove as application instructions. We need to preserve all substantive information; we should not drop the "Click" maybe it's a link; but it's part of benefits description. We'll keep the sentence. Now we need to format. We'll produce:

  About the role

  The job of Counseling Secretary is done for the purpose/s of providing secretarial support to the Counseling Department; communicating information to students, parents, staff, and/or other Districts; monitoring students referred for discipline; documenting information on students' class placement; and ensuring compliance with financial, legal and administrative requirements.

  Responsibilities

  • Assists counseling office personnel (e.g. answering phones, scheduling students, testing all students, etc.) for the purpose of supporting them in the completion of their work activities.
  • Maintains inventory of counseling office supplies for the purpose of ensuring the availability of materials when needed.
  • Maintains students' records (e.g. student cumulative folders, student schedules updates, master schedule updates, rosters, etc.) for the purpose of documenting students' goals and achievements and complying with educational policies and procedures.
  • Monitors discipline of in house suspension of severely behavioral disorder students for the purpose of maintaining an orderly and safe environment.
  • Prepares a variety of written materials (e.g. registration materials, updates student schedules, collects grades, all drop grades, correspondence, daily bulletins, incident reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
  • Processes a variety of forms and materials (e.g. registration, new class lists, updates students grades, grades, progress reports, orientation information, schedules, etc.) for the purpose of documenting and disseminating information to appropriate parties.
  • Responds to inquires from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication and/or providing direction.
  • Schedules a variety of activities (e.g. meetings, testing arrangements, referral appointments, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities.
  • Performs related duties consistent with the scope of the position.
  • Reports to assigned administrator.
  But note: "Reports to assigned administrator." is under Reporting Relationship