Interagency Programs - Counseling Secretary (203/8) - 0.5 FTE

About the role

Provides secretarial support to the Counseling Department; communicates information to students, parents, staff, and other districts; monitors students referred for discipline; documents information on students’ class placement; and ensures compliance with financial, legal and administrative requirements.

Responsibilities

• Assists counseling office personnel (e.g., answering phones, scheduling students, testing all students, etc.)
• Maintains inventory of counseling office supplies
• Maintains students’ records (e.g., student cumulative folders, student schedule updates, master schedule updates, rosters, etc.)
• Monitors discipline of in-house suspension of severely behaviorally disordered students
• Prepares a variety of written materials (e.g., registration materials, updated student schedules, collected grades, all drop grades, correspondence, daily bulletins, incident reports, etc.)
• Processes a variety of forms and materials (e.g., registration, new class lists, updated student grades, progress reports, orientation information, schedules, etc.)
• Responds to inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.)
• Schedules a variety of activities (e.g., meetings, testing arrangements, referral appointments, etc.)

Knowledge, Skills and Abilities

Knowledge

• Basic math including calculations using fractions, percents, and/or ratios
• Read a variety of manuals, write documents following prescribed formats, and present information to others
• Analyze situations to define issues and draw conclusions
• Concepts of grammar and punctuation
• WISPC and SIMS applications

Skills

• Operate standard office equipment including pertinent software applications
• Prepare and maintain accurate records

Abilities

• Schedule activities, meetings, and/or events
• Gather and/or collate data
• Use basic, job-related equipment
• Work with a diversity of individuals and/or groups
• Work with data of varied types and/or purposes
• Communicate with diverse groups
• Maintain confidentiality
• Meet deadlines and schedules
• Work as part of a team
• Work with detailed information/data

Qualifications

• High school diploma or GED equivalent
• Two years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance
• Valid State of Washington Driver’s License or equivalent mobility
• Criminal Justice Fingerprint Background Clearance

College or business school may substitute for up to one year of the required work experience on a month-for-month basis.