Risk & Administration Assistant

Risk & Administration Assistant

Full-time
Location: Great Falls Corporate Office

About the Role

This position supports business continuity by managing licenses, contracts, insurance documentation, business records, and regulatory tracking, while maintaining confidentiality and protecting company assets. This full-time position requires availability to work scheduled shifts during Home Office business hours of Monday–Friday, 8:00 am–5:00 pm, with flexibility to support business needs and departmental priorities.

Responsibilities

• Provide administrative support to the Risk & Administration and Loss Prevention & Safety teams
• Prepare monthly rent payment requests and coordinate documentation with Accounts Payable
• Track and maintain real estate tax records and supporting documentation
• Maintain business licenses and coordinate timely renewals across multiple states
• Prepare and organize licensing documentation to support regulatory compliance
• Organize and maintain contracts, leases, vendor files, and department records
• Manage insurance certificates and maintain insurance-related documentation
• Maintain project files, corporate records, and department documentation
• Care for incoming mail distribution for the Home Office and PO Box
• Aid in year-end documentation and W-9 requests
• Support document retention and compliance requirements across business functions
• Support special projects and provide backup coverage across administrative functions
• Recognize compliance concerns and escalate issues appropriately
• Safeguard confidential company, vendor, and employee information

Qualifications

• Willingness to share credit, work with others in a team environment, and define success collectively rather than individually
• Ability to take initiative, embrace change, and continuously improve processes
• Drive to be dependable and perform well against the expectations of the role
• Ability to work independently while balancing multiple priorities and deadlines
• Strong attention to detail with a high degree of accuracy and organization
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong customer service mindset with a commitment to supporting internal teams
• Ability to multitask and prioritize in a fast-paced environment while remaining focused and organized
• Comfortable learning and utilizing business systems, Microsoft Office Suite, and technology platforms
• Experience with administrative coordination, document management, compliance tracking, records management, or office support preferred
• Working knowledge of Outlook, Excel, Word, and general office technology required
• Basic understanding of accounting processes, payment coordination, and business documentation preferred
• Ability to sit and stand for extended periods of time, as well as frequent walking, reaching, and movement throughout the office environment
• Ability to lift and carry up to 30 lbs. frequently and more on an occasional basis
• Regular attendance and the ability to perform all essential job functions

Benefits & Compensation

We offer a competitive wage, a rewarding work environment, and generous benefits and perks such as paid holidays, a 401(k) option, Health Savings Accounts (HSAs), medical, dental, vision, and life insurance, and a phenomenal employee discount on all products North 40 sells.

North 40 Outfitters is proud to be an Equal Opportunity Employer.