Risk & Administration Assistant

Risk & Administration Assistant

Full-time
Location: Great Falls Corporate Office

About the Role

This position works collaboratively with the Loss Prevention & Safety Administration Assistant and provides support across administrative functions to ensure continuity of operations and consistent service to internal teams. This full-time position requires availability to work scheduled shifts during Home Office business hours of Monday–Friday, 8:00 am–5:00 pm, with flexibility to support business needs and departmental priorities.

Responsibilities

• Provide administrative support to the Risk & Administration and Loss Prevention & Safety teams
• Prepare monthly rent payment requests and coordinate documentation with Accounts Payable
• Track and maintain real estate tax records and supporting documentation
• Maintain business licenses and coordinate timely renewals across multiple states
• Prepare and organize licensing documentation to support regulatory compliance
• Organize and maintain contracts, leases, vendor files, and department records
• Manage insurance certificates and maintain insurance-related documentation
• Maintain project files, corporate records, and department documentation
• Care for trademark, copyright, and brand asset records
• Safeguard confidential company, vendor, and employee information
• Support document retention and compliance requirements across business functions
• Manage incoming mail distribution for the Home Office and PO Box
• Aid in year-end documentation and W-9 requests
• Support special projects and provide backup coverage across administrative functions
• Recognize compliance concerns and escalate issues appropriately

Requirements

• Willingness to share credit, work with others in a team environment, and define success collectively rather than individually
• Ability to take initiative, embrace change, and continuously improve processes
• Drive to be dependable and perform well against the expectations of the role
• Ability to work independently while balancing multiple priorities and deadlines
• Strong attention to detail with a high degree of accuracy and organization
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong customer service mindset with a commitment to supporting internal teams
• Ability to multitask and prioritize in a fast-paced environment while remaining focused and organized
• Comfortable learning and utilizing business systems, Microsoft Office Suite, and technology platforms
• Experience with administrative coordination, document management, compliance tracking, records management, or office support preferred
• Working knowledge of Outlook, Excel, Word, and general office technology required
• Basic understanding of accounting processes, payment coordination, and business documentation preferred
• Ability to sit and stand for extended periods of time, as well as frequent walking, reaching, and movement throughout the office environment
• Ability to lift and carry up to 30 lbs. frequently and more on an occasional basis
• Regular attendance and the ability to perform all essential job functions

Qualifications

• Strong attention to detail with a high degree of accuracy and organization
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong customer service mindset with a commitment to supporting internal teams
• Ability to multitask and prioritize in a fast-paced environment while remaining focused and organized
• Comfortable learning and utilizing business systems, Microsoft Office Suite, and technology platforms
• Experience with administrative coordination, document management, compliance tracking, records management, or office support preferred
• Working knowledge of Outlook, Excel, Word, and general office technology required
• Basic understanding of accounting processes, payment coordination, and business documentation preferred
• Ability to sit and stand for extended periods of time, as well as frequent walking, reaching, and movement throughout the office environment
• Ability to lift and carry up to 30 lbs. frequently and more on an occasional basis
• Regular attendance and the ability to perform all essential job functions

Benefits & Compensation

We offer a competitive wage, a rewarding work environment, and generous benefits and perks such as paid holidays, a 401(k) option, Health Savings Accounts (HSAs), medical, dental, vision, and life insurance, and a phenomenal employee discount on all products North 40 sells.

North 40 Outfitters is proud to be an Equal Opportunity Employer.