Retail - Billing Analyst

Position Summary

The Billing Analyst performs contract and billing preparations for an engineering team. They coordinate with clients and Project/Program Managers to setup projects, obtain necessary purchase orders, and navigate through the hurdles of billing approvals. They work closely with the accounting team to finalize invoices and assist with completion.

Essential Job Functions & Accountabilities

• Project Billing
• Obtains client purchase orders and sets up projects/phases to match client needs.
• Performs monthly billing reconciliations.
• Maintains the project database.
• Prepares various reports for management such as outstanding accounts receivables and collections.
• Prepares invoices ensuring contract terms and fee schedules are met.
• Other duties as assigned.
• Client Troubleshooting
• Troubleshoots billing problems and offers constructive solutions to billing inquiries.

Core Competencies

• Communication
• Keeps others informed conveying information clearly and with an appropriate level of detail.
• Listens attentively to others and takes an interest in what they have to say.
• Responds openly to others encouraging honest, productive communication.
• Intregrity
• Demonstrates consideration for the opinions, perspectives, and experiences others.
• Takes responsibility for personal actions and delivers on commitments.
• Aims to understand how actions impact others.
• Quality Orientation
• Takes steps to ensure work is done correctly.
• Delivers on client expectations.
• Strives to follow policies and procedures.
• Teamwork/Inclusion
• Shares time, effort, and consideration with others.
• Gets curious, takes interest, and learns from the diversity of others.
• Shows enthusiasm for team goals.
• Continuous Learning
• Views mistakes and change as a growth opportunity.
• Recognizes gaps in personal knowledge and enthusiastically pursues opportunities to learn something new.
• Engages others when tackling an unfamiliar task or responsibility.
• Functional/Technical Expertise
• Recognizes routine problems and identify solutions.
• Keeps up with industry and/or discipline standards.
• Maintains best practice throughout all job functions.

Required Education, Experience, Licenses & Technical Competencies

• Bachelor’s degree in accounting, finance or related field preferred
• 3 years’ relevant experience required
• Architecture/Engineering/Construction or Professional Services industry experience preferred
• Experience with Deltek Vision accounting software and Concur preferred
• Knowledge of accounting functions and processes
• Advanced knowledge and ability in the use of Microsoft Office applications (i.e. Microsoft Word, Excel, Access, PowerPoint, etc.)
• Ability to multitask
• Ability to manage multiple projects concurrently
• Flexibility and organization skills
• Must demonstrate proficiency in all core competencies as described and characterized in this job description

Physical & Other Requirements

• Prolonged periods of sitting or standing at a desk and working on a computer.
• Ability to read, write and communicate in English.

Let's Talk Perks

• Culture
• Flexible Work Hours
• Casual Dress Code
• Paid Volunteer Time
• Paid Parental Leave
• Health and Wellness Initiatives
• Receptive and Forward-Thinking Leadership
• Clear Career Path Options
• Benefits
• Industry-leading 401K match and profit sharing
• Employee Stock Ownership Plan
• Paid Training for Professional Development
• Performance Bonuses
• Comprehensive and Extensive Insurance
• Paid Term Life and Disability
• Health Savings Account & Flexible Spending Accounts
• Paid Time Off and Sick Time off
• Financial Wellness & Coaching Program

Contact Us

To apply for this position, please visit our careers page: https://www.hendersonengineers.com/careers/

Notice to Candidates

We are committed to providing equal employment opportunities to all applicants and employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law. If you believe you have been subjected to discrimination, please contact our Equal Employment Opportunity (EEO) Officer at EEO@hendersonengineers.com.

Recruitment Fraud Alert

Henderson representatives conduct all email communications exclusively through a company email address that ends with @hendersonengineers.com, @hendersonbuilding.com. We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website’s careers page.