Resource Assistant

About the role

At Bricker Graydon Wyatt LLP, we are committed to fostering a firm culture rooted in inclusivity, collaboration, and mutual respect. We deeply value the unique strengths, experiences, and perspectives that each team member brings. While there are many great reasons to build a career at Bricker Graydon Wyatt, the true driving force behind our success is our people. Our attorneys and professional staff define who we are and are the reason we thrive each day. At BGW, you belong. We are currently seeking a full-time Resource Assistant to join our team in our Louisville, Kentucky office. The Resource Assistant provides administrative, legal support, records management, and assistance across the firm. This role works closely with attorneys, legal assistants, and administrative staff while gaining exposure to multiple areas of the firm. The position is ideal for a motivated individual interested in developing skills that may lead to future opportunities for other professional staff roles within the organization.

Responsibilities

• Provide receptionist coverage during scheduled absences, lunches, meetings, PTO, and other periods as needed.
• Greet clients, visitors, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming telephone calls promptly and courteously.
• Monitor reception area appearance and assist with maintaining a professional office environment.
• Coordinate visitor arrivals and conference room usage.
• Enter, review, and update attorney time entries as needed.
• Prepare, edit, proofread, and distribute legal documents, correspondence, pleadings, memoranda, and other professional communications.
• Assist attorneys, legal assistants, and staff with electronic document management, including scanning, filing, indexing, and organizing records within firm systems.
• Process conflicts checks, new business intake forms, and other administrative workflows.
• Assist with docketing deadlines, maintaining calendars, and tracking important dates as directed.
• Provide backup support for Legal Assistants during absences, high-volume periods, and special projects.

Qualifications

High school diploma or equivalent required. Previous administrative experience preferred. We are willing to train a motivated individual who demonstrates strong organizational skills, professionalism, and a desire to learn.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service orientation and professional demeanor.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Ability and willingness to learn new software, technologies, and firm systems.
• Ability to work independently and contribute effectively within a collaborative team environment.
• Strong problem-solving skills and adaptability in a fast-paced environment.

Benefits

We offer a comprehensive benefits package, including medical, vision, and dental insurance, profit sharing contribution, life insurance, firm-paid short term disability, long-term disability, parental leave, health savings account, flexible spending accounts, competitive paid time off, paid family leave, and a generous firm 401(k) contribution.

Schedule

In-Person | Monday-Friday | 8:30 AM - 5:30 PM