Residential Academy Coordinator

Summary of Position

The Residential Academy Coordinator is a full-time, live-in residence life position that is responsible for establishing and maintaining community and caring for the daily needs of the residential students within the Music and Dance Academy. The RAC, with the support of the Director of Student Affairs, and the Manager of Residence Life, Assistant Manager of Residence Life, and a team of student Resident Assistants, supervises up to 30 high school students. The RAC is responsible for providing educational instruction to students on life skills, providing educational programming, advising and mediating roommate conflict, enforcing school policies, and developing student programs.

Essential Duties, Responsibilities, and Administrative Tasks

• Supports student development in various areas including academic support, student groups, health and wellness and social community development.
• Facilitates the development of a community that is welcoming and accepting of people of all races and ethnicities, abilities, ages, genders, national origins, religions, and sexual orientations and identities, and other legally protected groups.
• Develops educational programming in areas of living skills, social/emotional learning, and behavioral growth.
• Participates in on-call rotation weekdays, weekends, and holidays.
• Serves in the backup on-call rotation, servicing the Colburn Conservatory and Academy residential population.
• Maintains a 10-min walking response time.
• Provides care and supervision for a variety of direct student support services (ie, medical appointments, off campus physical therapy appointments, floor grocery shopping trips).
• Provides residential supervision and oversight for all academy residential students.
• Provides supervision for student activities both on and off campus, and participates in events as appropriate.
• Provides appropriate and timely follow up to incidents.
• Serves as a liaison between academy students, Residential Life Managers, and the Deans and administrative staff of the Music and Dance Academy.
• Submits detailed and accurate incident reports in a timely manner.
• Buils professional and communicative relationship with departments associated with the success of each student.
• Responsible for detailed administrative and record keeping tasks for the care and wellbeing of the student.
• Instigates and sustains thorough and timely communication with department managers, deans and staff of the academies, and each student’s parents and/or legal guardians.
• Participates in weekly staff meetings and weekly academy meetings to share information regarding student, staff, and programming.
• Participates in on-call and administrative duties during all summer programs.
• Maintains awareness of safety and emergency procedures and respond to emergency/safety situations.
• Enforces residential policies.
• Serves as a school representative during non-business hours.
• Has daily administrative hours.
• Administrative tasks will be assigned each week depending upon the season and needs of the department.
• Other assigned duties.

Facility Management

• Aid RA On-Call with weekly cleanliness checks.
• Manage room condition reports during move in and move out.
• Conduct building walk through inspections during move in, move out, and breaks.
• Submit work orders in a timely manner.
• Work with facilities staff to resolve maintenance issues.

Staff Representation and Trainings

• The Residential Academy Coordinator is expected to attend and actively participate in all trainings, meetings, and orientations for the position.
• Attend staff meetings.
• Attend one-on-one meetings with the reporting managers.
• Attend all departmental and cross-departmental sessions and workshops, as required.
• Assist in safety drills and training.

Requirements

• A bachelor’s degree in Music or Arts Administration/Management is preferred but not required. Combined experience/education and music background may be substituted for minimum education.
• 2 years or more experience in residence life or similar position.
• Experience working with minors and adolescents is required.
• Must maintain appropriate levels of confidentiality of information as it pertains to residents and staff discussions.
• Required skills include leadership, supervisory, organizational and communication skills, as well as ability to work closely with a team.
• Must be able to maintain professional boundaries whenever dealing with students and representing the School.
• Ability to adhere to, administer, and enforce policies and procedures as outlined in the Colburn School Employee Handbook and the Catalog & Student Handbook.
• Ability to manage budget for small projects and events.
• Proficiency with Microsoft Office Suite of programs. Word, Excel, and Outlook are required.
• Ability to interact with students, including providing supervision and social activities.
• Ability to work with various departments of the School, including Security, Engineering, Janitorial, Café, Mailroom, etc.
• Ability to function under pressure in crisis or emergency situations.
• CPR/AED certification required (may become certified after being hired).
• Prior to hire, must pass an appropriate background check to be employed by the Colburn School.

Work Environment

• PHYSICAL: Must be able to ascend and descend multiple flights of stairs without assistance to support students and other residents in emergency situations. The position requires the ability to see and hear, and carry objects up to 25 pounds. Must be able to feel and use hands to type and grasp objects with fingers. Primarily sedentary with intermittent standing, walking, bending, and stooping.
• EMOTIONAL: Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
• WORKING CONDITIONS: Primarily indoor office and residence hall environment; frequent contact with and interruptions by individuals in person or by phone.

Compensation and Benefits

• This is a full-time, non-exempt, onsite, working Monday – Friday, evenings, weekends, and holidays, 40 hours per week (plus the required minimum 30-minute meal break).
• The rate is $24 - $28 per hour, plus the non-taxable value of a one-bedroom on-site apartment, with utilities, wi-fi, and parking for one car.
• The Colburn School offers excellent benefits including medical, dental and vision insurance plans; Long Term Disability, Short Term Disability and Life Insurance plans; paid sick leave and vacation; a 403(b)-retirement plan with a generous employer matching contribution.