RESIDENCY PROGRAM COORDINATOR - Emergency Medicine

About the role

The Residency Program Coordinator supports medical education program operations, coordinates activities with faculty and residents, and maintains an organized and effective learning environment.

Responsibilities

• Supports and coordinates the infrastructure necessary to provide graduate medical education.
• Compiles and analyzes data.
• Participates in developing, preparing, and documenting projects and reports as needed.
• Utilizes and performs functions within the MedHub residency management system.
• Coordinates and prepares documentation required by regulatory and accrediting organizations, specialty boards and societies, and applicable state and federal agencies.
• Coordinates resident and faculty recruitment activities, including preparing interview schedules, arranging lodging and meals, coordinating tours.
• Assists with screening applicants through the Electronic Residency Application Service (ERAS).
• Schedules meetings and prepares materials for conferences, educational activities, and committee meetings.
• Reviews monthly financial data and prepares reimbursement vouchers, travel requests, capital requests, and other financial documentation.
• Participates in departmental cost containment initiatives.
• Provides backup administrative support for faculty, including correspondence, calendar management, travel arrangements, telephone coverage, and other routine administrative functions.
• Coordinates attending physician on-call schedules, leave schedules, clinic schedules, specialty schedules, and faculty master schedules in accordance with guidelines.
• Coordinates orientation and checkout activities for medical students assigned to the department.
• Assists in planning and coordinating new resident orientation, including preparation of materials, meeting logistics, catering, and supplies.
• Coordinates resident and departmental events.
• Coordinates graduate medical education programs with management, staff, and internal and external customers.
• Prepares correspondence, reports, policies, procedures, and required program documentation.
• Maintains confidentiality of sensitive resident, faculty, employee, patient, and program information.
• Orients new employees and may provide guidance to volunteers, students, support staff, and contract personnel.

Requirements

• Education: Associate's degree or 2 years of experience may be considered in lieu of a degree.
• Experience: None.
• Licensure, Certification, and/or Registration: None required.

Qualifications

• Computer proficiency in Microsoft Office Suite and related software applications.

Skills

• Must be self-directed, able to work independently, detail-oriented, and maintain confidentiality.
• Excellent written and verbal communication, interpersonal, organizational, and teamwork skills required.
• Ability to prioritize work, manage changing priorities, handle difficult situations with tact and diplomacy, and function effectively in a fast-paced office environment.
• Position may require occasional travel and extended or weekend hours when operationally necessary.

Pay

Compensation range: