Residency Program Coordinator

Responsibilities

• Manages and coordinates the daily operations and logistics for specific residency program.
• Provides ongoing support for all residents including distribution of pagers, badges, meal tickets, computer support, etc.
• Responsible for the necessary administrative paperwork, records, and complex filing systems to support the program. Also implements and updates program databases.
• Responds to inquiries regarding residency, fellowship, student rotations, and other training issues.
• Provides administrative support to Program Director as needed.
• Maintains accurate records of residents, and where appropriate, reports through the Intern Resident Information System (IRIS) to CMS:
• Credentialing: Coordinates credentialing requirements of all initial appointments including those of affiliated institutions for off-site and elective rotations. Maintains knowledge of current medical licensure requirements, immigrations policies, ACGME accreditation and institutional requirements.
• Training records: prior training, resident rotations,
• Leave/vacation: resident leaves of absence, resident vacation, etc.
• Evaluation forms: distributes, collects and tabulates all evaluation forms regarding resident rotations and faculty and compiles/generates feedback for appropriate follow-up and reporting.
• Professional memberships: arranges faculty and resident memberships to professional organizations.
• Actively participates in resident recruitment and on-boarding process.
• Attends residency fairs, visits and/or communication with medical schools, etc.
• Evaluates applications for completeness, schedules interviews, corresponds with applicants as necessary, gathers interview summary information, and submits NRMP rank order lists.
• Plans, organizes and schedules program specific new resident orientation.
• Performs various managerial functions for the program.
• Maintains program budget including projections of future needs.
• Collaborates with Marketing to develop and revise brochures and printed materials to represent programs image and exposure. Responsible for program webpage maintenance.
• Coordinates functions the program:
• Assists Program Director in planning and implementation of faculty development activities.
• Organizes and coordinates all residency program social events.
• Captures and coordinates preparation for accreditation site visits for the residency program.
• Makes arrangements for physical locations of testing, securing of test materials, notification of time and place, and notification of clinical services regarding absence of resident coverage.
• Captures and coordinates Grand Round presentations.
• Conducts resident duty hour surveys.
• Serves as liaison with other departments and affiliated institutions.

Qualifications

• 3 years relevant experience in medical education or healthcare setting
• Bachelor's Degree