Residency Program Coordinator

About the role

The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital supports the Program Director in operational and financial management of the training program. This role involves interpreting accreditation policies, overseeing committees, and supporting residents.

Responsibilities

• Meets regularly with the Program Director to guide significant program issues.
• Interprets ACGME, National, and State accrediting policies to ensure compliance.
• Administers Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee.
• Provides administrative supervision and support to residents.
• Acts as a liaison between residents and administration, ensuring compliance with ACGME requirements.
• Initiates and maintains Program Letters of Agreement and necessary documents for outside rotations.
• Orchestrates recruitment process, coordinates events, and manages orientation for new residents.
• Manages resident tracking, evaluations, duty hours, and files.
• Verifies trainees' certification for temporary licenses, processes visa paperwork, and attends meetings.
• Distributes monthly resident schedules and handles petty cash transactions.
• Facilitates and oversees ACGME Self Study, Site Visit, and CLER visits.
• Plans annual department events and coordinates with the GME office.
• Updates the Residency Manual and coordinates training program requirements.
• Ensures compliance with licensing, moonlighting, and credentialing procedures.
• Performs other related work as needed.

Requirements

• Minimum requirements include a college or university degree in a related field.
• Previous experience within an Academic Medical Center environment.
• Previous experience in graduate medical education.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle public contacts with courtesy, clarity, and diplomacy.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Excellent problem-solving skills.
• Ability to follow an issue through to resolution.
• Considerable skill in working both independently and as a team member.
• Proficiency with word processing applications, spreadsheets, and databases.
• High attention to detail and excellent organizational skills.
• Independence in decision making and judgment.
• Ability to work with minimal supervision.
• Function both as a team member and be involved in program problem solving.

Qualifications

• Bachelor's degree.
• Previous experience within an Academic Medical Center environment.
• Previous experience in graduate medical education.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle public contacts with courtesy, clarity, and diplomacy.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Excellent problem-solving skills.
• Ability to follow an issue through to resolution.
• Considerable skill in working both independently and as a team member.
• Proficiency with word processing applications, spreadsheets, and databases.
• High attention to detail and excellent organizational skills.
• Independence in decision making and judgment.
• Ability to work with minimal supervision.
• Function both as a team member and be involved in program problem solving.

Benefits

• Benefits Eligible: Yes
• Drug Test Required: No
• Health Screen Required: No
• Motor Vehicle Record Inquiry Required: No
• Pay Rate Type: Salary
• FLSA Status: Exempt
• Pay Range: $60,000.00 - $90,000.00

Application Documents

• Resume (required)
• Cover Letter (required)

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5