Residency Manager, Medical Education

Req #: 0000270206 Category: Healthcare Operations Status: Full-Time Shift: Day Facility: Monmouth Medical Center Department: Medical Education Pay Range: $65,000.00 - $91,000.00 per year Location: 300 Second Avenue, Long Branch, NJ 07740 Job Title: Residency Manager Location: Monmouth Medical Center Department Name: Medical Education Req #: 0000270206 Status: Salaried Shift: Day Pay Range: $65,000.00 — $91,000.00 per year Pay Transparency The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Setting the Stage RWJBarnabas Health is seeking an experienced Residency Manager in the Medical Education department to oversee the administration and day-to-day functioning of the Radiology Residency Program at Monmouth Medical Center. Working in partnership with the physician Program Director, you’ll serve as an integral member of the residency leadership team while representing Medical Education Radiology across Academic Affairs, affiliated institutions, and internal and external departments. In this role, you’ll oversee accreditation activities, resident onboarding and education, program administration, evaluations, budgets, recruitment, and regulatory compliance while helping identify opportunities to strengthen both the Residency Program and the overall functioning of the department. A Typical Day As The Residency Manager, You May Partner with the Program Director to oversee the administration and day-to-day functioning of the Radiology Residency ProgramMaintain current knowledge of requirements established by the Accreditation Council for Graduate Medical Education (ACGME), Review Committee (RC), and American Board of Radiology (ABR)Monitor program compliance, identify deficiencies, recommend solutions, and implement changes necessary to meet accreditation requirementsMaintain confidential resident records and documentation in preparation for audits, accreditation reviews, and future credentialingManage program information and reporting through ACGME Web ADS, Next Accreditation System (NAS), New Innovations, ERAS, GME Track, and other applicable systemsDraft, distribute, and edit the Annual Program Evaluation (APE) for submission to Rutgers HealthAssemble documentation and coordinate activities associated with ACGME accreditation site visitsComplete the annual GME Census Survey through GME TrackAdvise the Program Director on ACGME specialty program requirements and regulatory changesDevelop and coordinate resident onboarding and orientation, including schedules, required paperwork, systems training, and departmental informationCoordinate resident rotation schedules, in-training examinations, certification courses, specialty board examinations, lectures, and conferencesTrack resident clinical and educational work hours and provide guidance regarding accountabilityCoordinate resident, faculty, and site evaluationsSupport annual residency recruitment and interviews in collaboration with the affiliated medical school programPrepare and distribute program information, policies, meeting materials, communications, and minutesCoordinate calendars, conference calls, video conferences, travel, conference registrations, and reimbursements for program leadershipManage program budgets and maintain tracking systems for resident and faculty expenditures, including conferences and educational materialsReview submitted expenses and prepare reimbursement documentationSupport scholarly activities, academic initiatives, community programs, and Medical Education activitiesCoordinate CME conferences and scholarly activities for residents and faculty and maintain applicable tracking and reportingCoordinate medical student Radiology rotations, schedules, orientation, lectures, evaluations, and elective activities in collaboration with the Radiology Clerkship DirectorDevelop and implement ideas and programs designed to improve the Residency Program and department operationsHelp foster a safe, collaborative, and positive working environment while reporting identified safety and quality concerns This Role Might Be For You If... You understand the complexities of Graduate Medical Education and enjoy supporting the success of residents, faculty, and program leadershipYou’re comfortable interpreting accreditation and regulatory requirements and translating them into effective program processesYou’re highly organized and can successfully manage multiple schedules, deadlines, evaluations, reports, and administrative prioritiesYou enjoy working closely with physician leadership while independently managing the administrative functions of a residency programYou communicate effectively with residents, physicians, faculty, executive leadership, affiliated institutions, and external organizationsYou’re comfortable managing confidential resident and program information with professionalism and discretionYou enjoy identifying opportunities to strengthen educational programs and improve administrative processesYou can balance accreditation requirements with the day-to-day operational needs of a busy residency programYou value collaboration and enjoy contributing to academic innovation, program development, and team-building initiatives To Be Considered Candidates Must Have Bachelor’s degree, such as in management, social science, or a related areaMinimum of three years of office management experience or equivalent experience in administration and office management within an academic healthcare settingExcellent verbal, organizational, and communication skillsMaster’s degree and C-TAGME certification (Training Administrators of Graduate Medical Education) are preferred Why RWJBarnabas Health? At RWJBarnabas Health, our people are at the heart of everything we do. As New Jersey’s leading academic health system, we are committed to advancing high-quality patient care, education, and research while supporting the development of the next generation of healthcare professionals. At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health. Paid Time Off (PTO)Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more! RWJBarnabas Health is an Equal Opportunity Employer