Research Specialist

About the role

The Red Gate Group is seeking a Research Specialist (CATMS/Correspondence Manager, Records Manager, FOIA specialist) to support our team within the Office of the Under Secretary of War, Acquisition and Sustainment (OUSW(A&S)), ASW(Energy, Installations, and Environment). The position will be located at the Pentagon in Arlington, Virginia.

Responsibilities

• Manage CATMS for the ASW, Energy, Installations, and Environment (EI&E) office.
• Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Serve as FOIA analyst lead, conduct initial reviews of FOIA requests to determine organizational equity and assign requests to the appropriate sub-component office for response.
• Serve as the EI&E Records Manager, review active and historical records, working files, and organizational information to determine appropriate retention and disposition requirements.
• Utilize the official NARA-based records depository system in SharePoint to create and maintain file plans for front office records, ensuring records are appropriately categorized and managed throughout their lifecycle.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Secret clearance is required.
• 5 or more years of experience supporting DoD or other Federal agencies.
• Bachelor's degree is required.
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Benefits

• Flexible time off
• 11 paid holidays
• Immediate 401(k) eligibility with a generous match
• Full medical, dental, and vision coverage
• 100% company-paid life insurance and disability benefits
• Professional development assistance for degrees and certifications

About the company

The Red Gate Group, founded in 2006, is a Service-Disabled Veteran-Owned Company based in Chantilly, VA. As an SDVOSB, the Red Gate Group has established a reputation for delivering quality multi-tiered services in intelligence analysis, strategic planning, program management, policy development, operational design, and technology integration. RGG delivers high-quality, customer-centric solutions around the world—from the foxhole to the highest levels of Government. Our motto, "Making a Difference for Country and Client," reflects our deep commitment to national security and service excellence. As an employer of choice, we foster a culture of growth and work-life balance, backed by our commitment to supporting both our clients' missions and our employees' success.