Research Services Coordinator

About the role

The Research Services Coordinator provides administration support services for the Office of Sponsored Projects and Research (OSPR), including coordination, administration, and management of human subject research compliance. They also support and maintain data maintenance of grant applications.

Responsibilities

• Acts as a liaison between IRB applicants and IRB members, ensuring timely and professional communication regarding the IRB process and modifications required for application approval.
• Conducts pre-screening of IRB submissions and communicates with applicants regarding necessary modifications prior to assignment of applications for review by IRB members.
• Ensures timely communication and coordination of necessary documents to enable IRB members to perform their review tasks.
• Creates and distributes modification, approval, disapproval, and continuing review letters to IRB applicants.
• Maintains and updates IRB materials for researchers and IRB members in collaboration with OSPR staff.
• Attends IRB and RCR meetings and presentations, takes and maintains meeting minutes, tracks attendance, and prepares end of year letters for IRB members.
• Serves as a point of contact for CITI online training, including verifying training credentials and maintaining instructions and FAQ documents.
• Maintains, creates, and updates grant application information in grant management/administration software.
• Creates and distributes internal grant application documents and communications within the University.
• Performs tasks related to non-financial pre- and post-award grant administration for both internal and external grants in coordination with OSPR administrative staff.
• Develops and maintains competence in policies and procedures for sponsored projects administration through participation in online and in-person education.
• Conducts data cleaning, analysis of grant applications, prepares data visualizations for regular annual and semester reporting of OSPR grants and CETL faculty development activities.
• Creates announcements, such as flyers, and electronic media outreach to promote OSPR and CETL activities.
• Gathers and compiles information for reports; and other administrative support as necessary to support OSPR and CETL functions.
• Receives phone calls and emails for OSPR and determines appropriate action within the office and throughout the University.
• Receives, reviews, and distributes incoming mail and email (often confidential); coordinates and schedules meetings; maintains files for OSPR records; copies and distributes documents for OSPR.
• Affords assistance with the coordination and conduct of OSPR and CETL events.
• Updates and maintains the OSPR website.

Requirements

• High school diploma or GED required.
• Three years’ related office experience required. A combination of education and experience may be considered.
• Must present a poised, professional first contact for OSPR and be proactive and collaborative.
• Effective and professional oral and written communication skills, and excellent telephone and email etiquette appropriate for interaction with students, faculty, staff, and community members required.
• Astute attention to detail and accuracy required.
• Ability to maintain a high level of confidentiality and ethical research standards, and to follow research compliance policies required.
• Effective problem solving while meeting deadlines and the ability to work on multiple projects and tasks with sometimes competing deadlines required.
• Professional interpersonal skills, and effective organization and time management skills required.
• Ability to work with minimal supervision and function as a dependable member of the OSPR team.
• Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook) required.

Preferred Knowledge and Skills

• Associate degree, certification(s), or at least two years of college coursework preferred.
• Knowledge of additional Microsoft Office applications and Adobe Acrobat Pro preferred.
• Knowledge of Qualtrics online survey platform preferred.
• Experience with data organization, analysis, and visualization preferred.
• Experience with website maintenance or design preferred.
• Knowledge of the University structure or experience in higher education preferred.

Functional Requirements

• Effective problem solving and the presentation of a professional demeanor while meeting deadlines and achieving critical outcomes, even under demanding conditions such as multiple priorities and short-notice deadlines.
• Ability to use computers and computer systems (hardware and software) to set up functions, enter and organize data, retrieve, process and analyze information, and create documents (such as reports and templates).
• Ability to accurately retrieve and apply information from written documents and from computer-generated reports.
• Positive and professional interactions at all times with staff, faculty, students, and community members, even in difficult situations.
• Remaining in a stationary position at a desk or workstation for extended periods of time for the majority of assigned duties.
• Physical access to other workstations, other departments, and meeting rooms with occasional physical access to events that occur at on-campus sites.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits!

Application Process

To apply, click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:

• Resume
• Cover Letter

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities