Research Project Manager III

About the role

This position serves as the project manager working in coordination with other project managers and the principal investigator of research projects of low to medium complexity.

Responsibilities

• Learn best practices and/or collaborate on the development, preparation, and timely submission of proposals, with oversight.
• Monitor and manage resources and/or budgets for research projects.
• Manage the execution of research studies including data gathering activities.
• Ensure compliance with local, federal, and industry requirements, as well as adherence to grant/contract and regulatory requirements.
• Develop and implement basic research protocols.
• Draft study materials and Institutional Review Board (IRB) applications.
• Identify training needs while assisting in creating training materials and participating in the training and certification of new team members and clinical staff, ensuring all administrative requirements are current.
• Prepare and/or ensure qualitative and/or quantitative data is prepared for analysis.
• Contribute to the documentation, reporting, and dissemination of research study activities.
• Pursue effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members.
• Listen to, seek, and address performance feedback; provide mentoring to team members.
• Pursue self-development; create plans and take action to capitalize on strengths and develop weaknesses; influence others through technical explanations and examples.
• Adapt to and learn from change, challenges, and feedback; demonstrate flexibility in approaches to work; help others adapt to new tasks and processes.
• Support and respond to the needs of others to support a business outcome.
• Complete work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensure all procedures and policies are followed; leverage an understanding of data and resources to support projects or initiatives.
• Collaborate cross-functionally to solve business problems; escalate issues or risks as appropriate; communicate progress and information.
• Support, identify, and monitor priorities, deadlines, and expectations.
• Identify, speak up, and implement ways to address improvement opportunities for team.
• Enforce compliance practices by monitoring adherence of project activities to policies and procedures by ensuring project plans and team members follow KP, departmental, and/or business line policies and procedures.
• Guide others by leading the work of project team members; requesting and coordinating internal and/or external resources based on the alignment of team member skills and project demands; promoting project vision and objectives with project team; and providing guidance and feedback to team members.
• Independently engage in project management by managing projects of small-to-medium size, or components of a larger project from initiation to close-out; developing, analyzing, and executing project plans which include scope identification and management, schedule, inter-dependencies, and resource forecast; managing project financials for medium size projects; monitoring project performance against plan and providing input and justification for costs and budget impact; managing project activities related to organizational change management; and allocating resources, establishing schedules, and making task assignments.
• Ensure concerns are addressed by monitoring and identifying project risks, issues, and trigger events by executing mitigation plans and strategies; and resolving or escalating risks or issues as appropriate.
• Drive stakeholder management by ensuring the alignment, buy-in, and coordination of diverse project stakeholders by building rapport with stakeholder teams, third party vendors, and management; clarifying accountability and authority across stakeholders; identifying and working closely with key stakeholders, ensuring all appropriate stakeholders are represented and included; providing insight to key stakeholders and project sponsors by developing project goals, setting the prioritization of deliverables, discussing involvement of business processes, and facilitating decisions necessary for project delivery; and communicating tough issues to stakeholders while maintaining an independent opinion, providing recommendations, delivering presentations, and providing reports to stakeholders.
• Engage in vendor management activities by assisting with reviews of vendor performance levels and ensuring service level agreements are met; and supporting the contract negotiation process with vendors and reviewing project invoices submitted by vendors for accuracy.

Qualifications

Minimum: Bachelor's degree in Public Health, Health Care Administration, Epidemiology, Health Sciences, Social or Behavioral Sciences, Health Services, Statistics, or Health Economics, or related field AND minimum three (3) years of experience in health research, public health, laboratory or social science research setting, epidemiology, social or behavioral sciences, health services or a directly related field. OR Minimum six (6) years of experience in health research, public health, laboratory or social science research setting, epidemiology, social or behavioral sciences, health services or a directly related field.

Preferred Qualifications

• One (1) year of experience managing vendor contracts and relationships.
• One (1) year of experience developing and validating business cases, including identifying value of investment projects.

Skills

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Teamwork
• Topic-Specific Communication
• Confidentiality
• External Health Care Compliance
• Human Subjects Protection
• Applied Data Analysis
• Conflict Resolution
• Financial Acumen
• Product Development Life Cycle
• Project Management Tools
• Quality Assurance Process
• Risk Assessment
• Service Focus

Pay

$93,500 - $120,890 / year

Schedule

Full-time, 40 hours per week, Day shift, Monday through Friday, 8:30 AM - 5:00 PM. Travel: Yes, 25% of the Time. Worker location: Flexible (must align with Kaiser Permanente's Authorized States policy). Primary Location: San Jose, San Jose Skyport Medical Offices.