Research Program Manager

Responsibilities

• Communications
  • Manage or produce written, visual, digital, and electronic communications for Dr. MacKenzie aimed at diverse audiences that include scientists, clinicians, donors, staff, leadership, sponsors, patients.
  • Maintain communication assets including contact lists, artwork, video.
  • Ensure effective messaging and compliance with UCSF standards.
  • Maintain websites.
  • Prepare social media posts.
  • Draft and edit reports to donors and funding agencies.
  • Write and disseminate announcements and newsletters.
  • Liaise with stakeholder departments (ObGynRS, Surgery, IGI, GML, FTC, PCD) and represent MacKenzie group interests in FTC marketing activities.
  • Assess impact of communications efforts.
• Programmatic Activities
  • Organize activities including meetings and events that are weekly, quarterly, annual, and ad hoc; local, national, and international; administrative, scientific, and social; virtual and in-person.
  • Collaborate with team leads and Dr. MacKenzie to clarify objectives and develop agenda for these meetings and events.
  • Organize weekly business meetings (agenda, follow-up) and weekly research meetings (speaker schedule, recordings, follow-up).
  • Organize quarterly social, annual symposium, quarterly virtual seminar, ad hoc workshops and conferences, including program development, logistics, registration, budgeting, procurement.
  • Assess program's effectiveness, and recommends changes to content, policies, and procedures.
  • Work with program leadership to identify and pursue funding opportunities and revenue streams.
  • Facilitate internal and external collaboration.
• Financial Oversight
  • Participate in the program budgeting and accounting processes to support financial infrastructure of program.
  • Prepare annual budget, quarterly expenditure report, and cumulative report on sources and uses of funds.
  • Review expenses for accuracy and compliance with UCSF and sponsor requirements and move expenses as appropriate.
  • Plan event budgets, review contracts.
• Human Resources
  • Prepare ad hoc stipend requests.
  • Organize outreach and application review for fellowship positions.
  • Facilitate appointments for visiting scholars and volunteers.

Qualifications

• Advanced degree in related area and/or equivalent experience/training
• Three years of related experience
• Strong/Advanced analytical, critical thinking, project management, and problem recognition, avoidance, and resolution skills
• Strong/Advanced ability to work and think independently and creatively on concepts requiring advanced analytical skills
• Excellent judgement and tact
• Strong/Advanced writing and editing skills
• Technical knowledge of social media platforms and website content managers
• Strong/Advanced interpersonal skills and ability to work collaboratively with diverse internal and external stakeholders
• Strong/Advanced event planning knowledge and experience
• Thorough knowledge of administrative, budgetary, human resources, and financial principles and practices