Research Executive Assistant

Key Responsibilities

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership
• Prepare agendas, minutes, and follow-up action items for internal and external research meetings
• Draft, edit, and format correspondence, presentations, and reports related to clinical research operations
• Maintain confidentiality and handle sensitive information with discretion
• Aid in research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling
• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
• Cook up sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
• Care for organized filing systems for research documents, contracts, and communications
• Track deadlines, deliverables, and cross-functional tasks across multiple studies
• Aid in recruitment initiatives, community events, and research outreach activities
• Aid in invoice tracking, budget documentation, and vendor coordination

Minimum Qualifications

• Minimum 2–3 years of administrative experience in clinical Trials
• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
• Exceptional organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, CTMS platforms, and document management systems
• Ability to work independently, anticipate needs, and manage competing priorities