Research Administrator III

UT San Antonio is a nationally recognized, top-tier public research university and a Carnegie R1-designated institution. As the third-largest research university in Texas, UT San Antonio advances knowledge, social mobility, and public health across South Texas and beyond. The university serves approximately 42,000 students across 320 academic programs in science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education, and more.

About the role

The Research Administrator III serves as a subject matter expert in the organization, planning, establishment, and monitoring of fiscal budget control for grant and contract administration, as well as proposal submissions for faculty and unit research programs. This role provides comprehensive pre-award and post-award services, including grants management, proposal preparation and review, award administration, and financial activities. The position manages high-volume and highly complex transactions and may guide others in reviewing financial and administrative requirements to ensure compliance with institutional and sponsor policies.

Responsibilities

• Provides guidance and counsel on highly complex research administration matters to principal investigators, senior unit administrators, and less experienced staff.
• Administers multiple programs and projects, offering comprehensive proposal support for complex grant or contract proposals requiring task budgets, option years, multiple investigators, and subawards.
• Assists with budget development, budget justification, and interpretation of sponsor proposal requirements; provides a list of required proposal documents.
• Serves as the primary point of contact for the proposal process, coordinating with the central office.
• Administers the financial and administrative aspects of complex grants and contracts with organization-wide impact.
• Reviews, approves, and reconciles award expenditures; provides projections, analysis, financial reports, and recommendations.
• Reviews and approves cost transfers and cost-share requirements and documentation.
• Supports Principal Investigators with effort reporting requirements and subrecipient monitoring.
• Serves as the liaison between Principal Investigators and central offices, advising on compliance requirements related to human or animal subjects, financial conflicts of interest, and biosafety.
• Performs other duties as assigned.

Requirements

• Bachelor’s Degree in a related field.
• Three (3) years of related work experience.
• Ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Skills

• Program Design
• Corporate Philanthropy Strategy
• Relationship Management
• Grant Management
• Fundraising
• Cause Marketing
• Measuring Effectiveness
• Storytelling
• Regulatory Compliance
• Social Listening

Pay

$75,500/Annualized, commensurate with education, experience, and qualifications.

Schedule

Full Time. Hybrid office environment with primarily remote work in Texas; occasional on-site visits for training may be required.

Working Conditions

• Work location is the Academic Campus.
• Sedentary work; sitting most of the time with occasional walking or standing.
• Exerts up to 10 lbs. of force occasionally.
• Regular engagement with colleagues, principal investigators, unit business officers, and sponsor representatives.
• Travel and parking expenses are the employee’s responsibility.