Research Administrator III

Responsibilities

• Complete or delegate key administrative tasks such as editing CV and NIH Biosketch (including tracking faculty funding sources, publications)
• Aid in preparation of Academic Review & Promotion portfolio materials
• Perform Human Resources activities, including on/off boarding, staff recruitment plans, and coordination of annual performance evaluations
• Manage monthly time and effort reporting for the group of faculty you support
• Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans
• Assist with manuscript preparation for submission
• Coach and develop lower-level staff
• Participate in IACUC, and MUA/DUA applications and renewals, as appropriate
• Work closely with assigned faculty to provide overall Research Administration support
• Lead and provide strategic guidance on applicable grant and award submissions
• Monitor assigned project budgets within the Division, ensuring that all financial allocations and expenditures are in accordance with project guidelines & regulations as well as institutional policies
• Manage non-sponsored budgets, such as discretionary accounts and gift funds
• Create and maintain standing orders for a variety of vendors
• Perform ProCard reconciliation, approval, and expense reimbursements
• Submit work orders for equipment repairs; procure and schedule outside maintenance when needed

Qualifications

• A Bachelor's Degree or 3 years relevant experience
• Minimum of one year experience managing federal and/or non-federal sponsored research
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
• Ability to edit SharePoint sites or basic web pages
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Prior experience or exposure to grant writing/applications