Research Administrator 3

About the role

The Department of Cardiothoracic Surgery at Stanford University Medical Center is seeking an experienced Research Administrator 3 to join their team. This role provides outstanding post-award support to faculty, researchers, lab staff, and department administrators while managing a large and complex financial portfolio.

Responsibilities

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract and grant annual reporting, closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects.
• Train and advise on issues requiring specific technical expertise. Oversee and review work of other staff. May supervise, train and mentor other staff.
• Serve as a resource on subject area to principal investigator staff.

Requirements

• Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Able to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Qualifications

• Bachelor’s degree and five years of job-related experience, or combination of education and relevant experience.

Skills

• Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Able to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Benefits

Stanford University is committed to providing staff flexible work options in line with operational needs of the university and department, and must comply with all Stanford policies and procedures. This position is designated as a hybrid role, requiring on-site work at the Stanford campus three days per week and permitting telecommuting two days per week, subject to operational needs.

Pay

Salary is commensurate with experience.

Schedule

This role is a hybrid role, requiring on-site work at the Stanford campus three days per week and permitting telecommuting two days per week, subject to operational needs.