Research Administrative Coordinator - Neurosciences

About the role

The Research Administrative Coordinator works under the direction of the Research Director, Research Manager, and the Research Operations Associate of the assigned research areas. This role supports Dr. Maya Koronyo-Hamaoui's research lab, which focuses on early diagnosis and immune-based therapies for Alzheimer's disease (AD). The Coordinator serves as a liaison to internal departments and external philanthropic and academic organizations, providing administrative support and coordination for the Research Operations Managers and Neuroscience research areas.

Responsibilities

• Coordinates the administrative and office management systems for the department/unit.
• Edits policy and procedure manuals and disseminates information including announcements, policies, and procedures.
• Maintains calendar of events, tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Composes and edits written correspondence and reports.
• Generates monthly fiscal and physician billing reports and distributes to department management.
• Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).
• May assist Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions and tracking project metrics.
• Applies federal and state regulatory and licensing requirements, organizational bylaws, rules, and regulations to assigned projects, and assists with implementation of new regulatory and compliance-related programs.
• Assists with the daily activities of the Director and related faculty members, including project management and execution of strategic planning.
• Assists with creation and maintenance of budgets for research programs.
• Monitors HR compliance and regulatory activities for research staff members, including maintenance of HR files, new hire paperwork, and coordination of regulatory and compliance training.
• Coordinates all academic activities, seminars, lectures, and meetings.
• May prepare course syllabi, develop audio-visual materials using PowerPoint, gather information for presentations, conduct literature searches, and format manuscripts for submission and publication.
• Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.

Requirements

• High School Diploma/GED, required.
• Bachelor's degree in a science-related field such as Neuroscience, Biology, or Psychology is highly preferred.
• Two years of experience supporting research and academic administration.

Skills

• Effective and professional verbal and writing skills.
• Proficiency in Word, PowerPoint, and Excel.