Research Administrative Coordinator

About the Company

Our client is a well-established professional organization within the healthcare and oncology community. The organization supports physicians, researchers, volunteers, and other professionals through programs, initiatives, and collaborative efforts focused on advancing cancer care and research.

About the Role

We are seeking a detail-oriented Research Administrative Coordinator to provide administrative and coordination support for a research-focused team. This individual will work with volunteer committees, internal staff, and various stakeholders to coordinate meetings, maintain schedules, prepare materials, track follow-up items, and assist with upcoming retreats and events. The ideal candidate is organized, proactive, dependable, and comfortable managing multiple priorities while communicating with a wide range of individuals.

Responsibilities

• Coordinate administrative activities for multiple volunteer committees and working groups.
• Collect availability and organize meetings involving participants across different time zones.
• Develop, organize, and distribute meeting materials, including agendas, presentations, and supporting documents.
• Record meeting discussions, decisions, and action items and assist with appropriate follow-up.
• Help assign and monitor deliverables based on requests from volunteer and staff leads.
• Assist with forming and organizing volunteer groups in coordination with internal teams.
• Provide administrative support related to contracts, agreements, and committee documentation.
• Manage scheduling logistics for internal staff meetings and group calls.
• Assist with planning and coordinating department retreats taking place in October and December.
• Support event logistics, including meeting space, catering, team activities, and other onsite arrangements.
• Provide general administrative assistance and support additional projects as needed.

Qualifications

• 1–2 years of experience in an administrative, coordinator, or related support position.
• Strong organizational and time-management abilities.
• Excellent attention to detail and ability to follow through on assignments.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple stakeholders.
• Proficiency with Microsoft Office Suite.
• Experience arranging meetings or calls with larger groups is preferred.
• Experience coordinating domestic and international meetings with 12+ participants is a strong plus.
• Previous experience supporting events, retreats, off-site meetings, or team activities is preferred.
• Bachelor's degree is preferred but not required.

Work Arrangement

• Primarily remote.
• First day onsite, with occasional in-person attendance as needed.
• Requires consistent weekday availability during preferred working hours (10:00 AM–2:00 PM ET or 12:00 PM–4:00 PM ET, with some flexibility).

Pay

$24–$28 per hour

Schedule

20 hours per week, Monday–Friday. Preferred availability is either 10:00 AM–2:00 PM ET or 12:00 PM–4:00 PM ET. Some flexibility is available.

Benefits

This position is eligible for medical, dental, vision, and 401(k).

Perks

• Flexible part-time weekday schedule.
• Primarily remote work environment.
• Opportunity to support a mission-driven healthcare and research organization.
• Exposure to committee coordination, event planning, volunteer engagement, and research administration.
• Collaborative role with a variety of internal and external stakeholders.