Research Administrative Assistant

About the role

Venesco, LLC is looking for a Research Administrative Assistant to support the Naval Health Research Center in San Diego, CA. This full-time position is based onsite with an approved telework agreement in place, allowing for hybrid work. Work hours coincide with the standard command business hours of 0700-1630, requiring a minimum of 3 days onsite per week (days may vary). Qualified applicants must be US Citizens and hold or be eligible for a Secret Clearance.

Responsibilities

• Perform a broad range of administrative duties including scheduling and coordinating in-person and virtual meetings, drafting meeting agendas, taking minutes, and distributing after-action reports
• Manage calendars and maintain action item tracker for senior leadership
• Effectively communicate with internal and external teams to help facilitate the implementation of new or changing policies and processes
• Support team on collaborative projects, department meetings, and command events
• Review and recommend improvements to existing SOPs, instructions, and guides
• Perform support functions such as compiling reports and metrics, setting up weekly and monthly meetings, and submitting forms through electronic approval routing systems
• Maintain science investigator guidelines, product lists, and technology transfer regulations. Adhere to the command authored works review and agreements approval process.

Requirements

• Minimum of a bachelor's degree in health promotion, public health, psychology, or a health-related field
• Experience preparing and reviewing both technical and scientific documents
• Ability to manage concurrent tasks; able to complete assignments quickly without sacrificing accuracy and attention to detail; self-starter and motivated; and adept at working in a highly customer-oriented and professional environment