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Research Administration Assistant

Cornell University · Ithaca, NY · 2 wk ago
Administrative$26–$30.08/hrFull-time

About the role

The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs (OSP) provides centralized pre-award grant proposal preparation and support for Principal Investigators (PIs) across a variety of colleges and academic departments at Cornell University. The PRO team is charged with coordinating the creation, submission, and tracking of grant proposals to federal and state agencies, foundations, and corporate and other private sponsors. The team’s overall goals are to provide consistent, high-quality support and excellent customer service while standardizing procedures and expectations for pre-award grant proposal activity.

Responsibilities

  • Managing proposal intake
  • Creating and maintaining proposal records
  • Oversight of the accuracy of data in proposals
  • Affirming team workloads to inform the equitable and strategic assignment of proposals across the team
  • Communicating with Principal Investigators to clarify proposal requirements
  • Ensuring Grant Coordinators and Pre-Award Specialists receive complete and accurate information to initiate proposal development tasks

Requirements

Due to the ever-evolving nature of the work and peak proposal seasons, you will need to be available and willing to flex your work schedule to accommodate unforeseen challenges or high volume. The position also may require occasional overtime, subject to management prior approval.

Qualifications

  • Demonstrated attention to detail
  • Excellent written and oral communication skills
  • Exceptional customer service
  • Ability to work independently and collaboratively as a part of a team in a professional office environment, working on and advancing multiple projects simultaneously
  • High proficiency with Excel, Adobe Acrobat, MSWord, and Outlook
  • Handling confidential information and materials appropriately
  • Flexibility and adaptability working and contributing in an environment where change in process/procedures is the norm while maintaining a positive and productive demeanor
  • Cultivating and developing inclusive working relationships with students, faculty, staff, and community members
  • Demonstrated competence in current office methods and procedures (including electronic filing techniques, telephone etiquette, and professional writing/email communication)
  • Familiarity with database management and/or financial management tools
  • Associate’s degree with 2–4 years of financial or administrative experience, or an equivalent combination of education and experience

Skills

None specified in the job posting.

Benefits

None specified in the job posting.

Pay

$26.00 - $30.88 per hour

Schedule

Hybrid work arrangement with weekly work on campus expected.

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