Requisition Manager

Key Responsibilities

• Plans, directs and manages a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment and services on a competitive basis for the department.
• Lead and manage the full requisition-to-purchase order lifecycle: receive, validate, approve, place, track, and close requisitions.
• Ensure requisitions are accurate, complete, properly authorized, and comply with internal controls and policies (delegation of authority, budget limits, etc.).
• Cook with internal departments (e.g. operations, engineering, facilities, IT) to clarify requirements, specifications, and timelines.
• Interface with procurement / purchasing teams to translate requisitions into purchase orders; monitor order fulfillment, delivery, and invoicing.
• Interface with vendors to achieve conflict resolution. Investigate claims where vendors fail to provide services or materials as specified and recommend action.
• Perform spend analysis, reporting, and metrics related to requisitions (e.g. requisition volume, cycle times, cost variances).
• Identify bottlenecks, inefficiencies, or policy gaps in the requisition process and propose and implement improvements.
• Maintain/define standard operating procedures (SOPs) and training for requisitioning protocols.
• Ensure compliance with regulatory, contractual, and audit requirements.
• Resolve discrepancies or issues (e.g. missing documentation, duplicate requests, delivery issues).
• Manage relationships with internal customers and external vendors.
• May supervise or mentor requisition coordinators / support staff.
• Support budget planning, cost forecasts, and requisition allocation.
• Participate in cross-functional procurement / sourcing and project teams.
• Perform as duties assigned.

Requirements

• Education: Bachelor’s degree in business administration, Purchasing, Supply Chain, Finance, or related field.
• Experience: Six years of progressively responsible professional purchasing experience are required, with at least two of the years as a supervisor in purchasing or as a Procurement Specialist.
• Experience: Three years of Experience in using PeopleSoft Purchasing for Purchase Order Management, three years of Experience in using PeopleSoft Purchasing to track commitments, encumbrances, and expenditures against budgets using Commitment Control, and Experience with ERP / Procure-to-Pay systems (e.g. SAP, Oracle, Workday, PeopleSoft) and requisition modules.
• Knowledge, Skill & Abilities (KSAs): Strong attention to detail and accuracy, excellent analytical and problem-solving skills, familiarity with procurement, sourcing, contracts, and vendor management concepts, strong communication skills (verbal & written) for working with multiple internal and external stakeholders, ability to manage multiple projects and priorities under tight deadlines, ability to interpret data and produce reports and dashboards, proficiency in Microsoft Excel (pivot tables, lookup, etc.), understanding internal controls, audit requirements, and compliance best practices, leadership and team development mindset (if supervising staff).