Requisition Manager

Key Responsibilities

• Plans, directs and manages a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment and services on a competitive basis for the department.
• Lead and manage the full requisition-to-purchase order lifecycle: receive, validate, approve, place, track, and close requisitions.
• Ensure requisitions are accurate, complete, properly authorized, and comply with internal controls and policies (delegation of authority, budget limits, etc.).
• Coincide with internal departments (e.g. operations, engineering, facilities, IT) to clarify requirements, specifications, and timelines.
• Interface with procurement / purchasing teams to translate requisitions into purchase orders; monitor order fulfillment, delivery, and invoicing.
• Interface with vendors to achieve conflict resolution. Investigate claims where vendors fail to provide services or materials as specified and recommend action.
• Perform spend analysis, reporting, and metrics related to requisitions (e.g. requisition volume, cycle times, cost variances).
• Identify bottlenecks, inefficiencies, or policy gaps in the requisition process and propose and implement improvements.
• Maintain/define standard operating procedures (SOPs) and training for requisitioning protocols.
• Ensure compliance with regulatory, contractual, and audit requirements.
• Resolve discrepancies or issues (e.g. missing documentation, duplicate requests, delivery issues).
• Manage relationships with internal customers and external vendors.
• May supervise or mentor requisition coordinators / support staff.
• Support budget planning, cost forecasts, and requisition allocation.
• Participate in cross-functional procurement / sourcing and project teams.
• Perform as duties assigned.

Requirements

• Education: Bachelor’s degree in business administration, Purchasing, Supply Chain, Finance, or related field.
• Experience: Six years of progressively responsible professional purchasing experience are required, with at least two of the years as a supervisor in purchasing or as a Procurement Specialist.
• Experience: Three Years of Experience in using PeopleSoft Purchasing for Purchase Order Management
• Experience: Three years of Experience in using PeopleSoft Purchasing to track commitments, encumbrances, and expenditures against budgets using Commitment Control.
• Experience: Experience with ERP / Procure-to-Pay systems (e.g. SAP, Oracle, Workday, PeopleSoft) and requisition modules.

Knowledge, Skill & Abilities (KSAs)

• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Familiarity with procurement, sourcing, contracts, and vendor management concepts.
• Strong communication skills (verbal & written) for working with multiple internal and external stakeholders.
• Ability to manage multiple projects and priorities under tight deadlines.
• Ability to interpret data and produce reports and dashboards.
• Proficiency in Microsoft Excel (pivot tables, lookup, etc.).
• Understanding internal controls, audit requirements, and compliance best practices.
• Leadership and team development mindset (if supervising staff).

Licenses

• Valid Texas Driver's License upon hire, a good driving record.

Physical Demands and Environmental Exposure

• Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required.
• May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
• This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

Benefits

• Medical, vision, and dental insurance.
• Wellness.
• Professional development opportunity.
• Flexible spending account.
• 457 deferred compensation plans.
• Retailer pension (TCDRS).
• Transportation assistance (Metro Ride Sponsor Program).
• Disability and life insurance.
• Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).