Request for Proposals: Administrative Law Judge Services

Proposals Due: October 9, 2026 5 pm | RFP Issued: September 10, 2026 | Project Location: Kaysville City

Contact: Human Resource Manager Kim Bosworth, kbosworth@kaysville.gov, 801‑497‑7142

Background

Kaysville City (“City”) is seeking written proposals from qualified, independent attorneys to serve as the City’s Administrative Law Judge (ALJ) or Alternate Administrative Law Judge (ALJ). The ALJ will act as a neutral hearing officer for two categories of administrative matters: employee grievances and personnel‑related disputes, and land‑use appeals under the Utah Municipal Land Use, Development and Management Act and City zoning and land‑use ordinances. This RFP is part of a competitive procurement process for independent contractor services.

Scope of Services

• Personnel / HR Grievances: Conduct impartial hearings on employee grievances and disciplinary appeals in accordance with the City’s Personnel Policies and Procedures and Kaysville City Code Title 2, Chapter 8.
• Land Use Appeals: Serve as the City’s appeal authority consistent with the Utah Municipal Land Use, Development and Management Act, Kaysville City Code Title 17, and Kaysville City Code Title 2, Chapter 8. Hear and decide appeals from land‑use decisions, requests for variances, and related fee appeals.
• General Duties (All Matters):
  • Maintain neutrality and avoid actual or apparent conflicts of interest.
  • Conduct hearings in person, remotely, or in a hybrid format as directed by the City.
  • Coordinate scheduling and logistics with City staff while preserving decisional independence.
  • Maintain confidentiality of records consistent with GRAMA and applicable law.
  • Issue rulings / written findings within 45 days of the conclusion of the hearing.
• Alternate Administrative Law Judge: The City may select an alternate qualified ALJ when the primary ALJ is unavailable, has a conflict of interest, or is otherwise unable to serve in a particular matter. Alternates will be chosen from among qualified proposers.

Minimum Qualifications

• Active license to practice law in Utah, in good standing.
• Demonstrated experience as an ALJ, hearing officer, arbitrator, or in a substantially similar quasi‑judicial role.
• Working knowledge of Utah administrative law, due‑process requirements, and evidentiary practice.
• Familiarity with Utah land‑use law and municipal personnel/employment matters (preferred).
• Ability to produce timely, well‑reasoned written decisions.
• Availability to conduct hearings on an as‑needed basis.

Proposal Requirements

• Cover Letter (one page max) – introduction, interest, and availability.
• Statement of Understanding – your understanding of the ALJ’s duties across both hearing types.
• Relevant Experience – summary of experience with personnel grievances and land‑use appeals.
• Fee Proposal – proposed hourly and/or per‑hearing rate, how rates are calculated, and any travel or administrative charges.
• Resume / Attorney Profile.
• References – at least three, with contact information.
• Sample Work Product – one redacted written decision or comparable adjudicative writing.
• Conflicts Disclosure.

Evaluation Criteria

• Qualification & Relevant Experience – 50 points
• Cost Effectiveness (Fee Proposal) – 35 points
• Availability & Understanding of City Operations – 15 points

Total: 100 points. Cost is a significant factor but not the sole determining factor. The City reserves the right to reject any and all proposals, waive minor informalities, and negotiate terms with the selected proposer.

Term

The appointed individual(s) shall serve for a period of two years per term, with no limit on the number of terms should the City Council determine to reappoint the same individual. The ALJ may be removed from office by a vote of the City Council.

Independent Contractor Status

The selected ALJ shall serve as an independent contractor, not an employee of the City, and shall maintain any required professional liability insurance and comply with all applicable state and local laws.

Submission Instructions

Proposals must be submitted electronically in PDF format to kbosworth@kaysville.gov no later than the date and time listed above. Late submissions will not be considered. Submittals are subject to the Government Records Access and Management Act (GRAMA), Utah Code 63G‑2‑101 et seq., and may be subject to public disclosure unless a specific statutory exemption applies and is properly claimed.

Questions

Direct questions to Katie Ellis at kellis@kaysville.gov, with the subject line “Kaysville ALJ RFP.”