Remote Virtual Executive Assistant

Responsibilities

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Email & Communication Management:
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Administrative Support:
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Travel & Event Coordination:
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Cook up and manage travel changes
• Coordinate virtual and in-person meetings or events
• Operations & Task Management:
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple clients and deadlines
• Proactive, resourceful, and solution-oriented mindset
• Ability to work independently in a remote environment

Skills & Attributes

• Bilingual (English/French and/or Spanish) preferred
• Experience supporting executives, entrepreneurs, or small business owners preferred
• Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
• 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Typing ability of at least 50 WPM with accuracy
• Technical Skills: Google Workspace and/or Microsoft Office, Calendar management tools (Google Calendar, Outlook), Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce), Communication tools (Slack, Zoom, Teams)

Qualifications

• Reliable high-speed internet, computer, and phone
• Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client

Work Requirements

• This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.

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