Remote Office Assistant

About the role

Careerscape is recruiting an entry-level Remote Office Assistant to support daily administrative operations. This is a great opportunity for someone early in their career to build a strong foundation in office administration while working with a supportive, established team that values organization and reliability.

People who thrive in this role are detail-oriented self-starters who enjoy variety, communicate clearly in writing and over video calls, and take pride in being the dependable point of contact who keeps things running behind the scenes.

Responsibilities

• Manage and organize digital files, records, and correspondence
• Schedule meetings, appointments, and calendar updates for team members
• Answer and route phone calls, emails, and chat messages professionally
• Enter and update data in company databases and spreadsheets
• Prepare and format documents, reports, and presentations
• Order office supplies and coordinate with vendors as needed
• Assist with onboarding tasks and new hire paperwork
• Support basic bookkeeping tasks such as expense tracking and invoicing
• Coordinate virtual meetings and distribute agendas and minutes
• Assist other departments with administrative projects as assigned

Requirements

• High school diploma or equivalent required, associate degree preferred
• No prior office experience required, internships or part-time admin work a plus
• Proficiency with Microsoft Office and Google Workspace applications
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize deadlines
• Comfortable working independently in a remote setting
• Reliable internet connection and a dedicated home workspace
• Positive attitude and willingness to learn new systems and processes

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth and advancement opportunities
• Collaborative and supportive team culture
• Paid parental leave

Pay

The salary range for this role is $60,000 - $78,000 per year, based on experience and qualifications.