Remote Inspection Administrative Assistant

About the role

This position is responsible for performing complex word processing and computer-related work with department forms and compliance correspondence. Interprets instructions and assumes full responsibility for the accuracy and completeness of prepared documents and reports. Coordinates, maintains, and updates records in filing systems and databases related to the Remote X-ray Inspections.

Responsibilities

• EJF 1 (50%): Creates complex compliance correspondence, including Notices of Violations, Inspector Evaluation Forms, Inadequate Response Letters, Adequate Response Letters, Second Notices, Remote Inspection Solicitations, and Interoffice Correspondence.
• EJF 2 (30%): Coordinates, maintains, and updates databases regarding the status of inspection, compliance correspondence, and various statistics related to the X-ray and remote inspection program.
• EJF 3 (15%): Prepares reports, including monthly reports of the number of inspections performed by inspectors and any outstanding inspection reports, using program databases.
• EJF 4 (5%): Performs specialized support work and participates in the planning and execution of Staff Meetings.

Requirements

Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Skilled in proofreading and editing documents. Skilled in data entry and retrieval across diverse platforms. Skilled at using advanced word processing formats. Skilled in using computers, Microsoft Office programs, including, but not limited to, Word, Excel, and PowerPoint. Skilled in telephone communications. Ability to communicate effectively. Ability to implement administrative systems and procedures. Ability to interpret rules, regulations, policies, and procedures. Ability to provide guidance to others. Ability to use technical documents and reference materials. Ability to follow both verbal and written instructions. Ability to perform work with minimal instruction/supervision. Ability to organize and prioritize workload and meet deadlines. Ability to deal tactfully and diplomatically with the public, registrants, co-workers, and supervisors. Ability to establish and maintain effective working relationships with co-workers and managers.

Qualifications

Experience in composing, editing, and proofing documents, administrative correspondence, letters, memos, etc. Experience in tracking and distributing correspondence and/or documents. Experience in scheduling, coordinating, and performing follow-up tasks. Experience in answering multi-line phone. Experience in maintaining records. Experience using databases and spreadsheet programs to keep/track records and generate reports.

Skills

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Skilled in proofreading and editing documents.
• Skilled in data entry and retrieval across diverse platforms.
• Skilled at using advanced word processing formats.
• Skilled in using computers, Microsoft Office programs, including, but not limited to, Word, Excel, and PowerPoint.
• Skilled in telephone communications.

Benefits

Determines based on the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

Pay

$2,694.33 - $3,946.25 Monthly

Schedule

Day Shift