Remote Data Entry Specialist

Key Responsibilities

• Accurately enter, update, and maintain information in company databases, spreadsheets, and internal systems.
• Review documents for completeness and accuracy before entering data into company records.
• Verify data by comparing source documents with system information and correcting discrepancies when necessary.
• Process customer, employee, vendor, shipment, and operational records while maintaining strict confidentiality.
• Organize electronic files and maintain accurate digital records in accordance with company policies.
• Prepare reports, spreadsheets, and data summaries for various departments as requested.
• Monitor data quality by identifying errors, inconsistencies, and duplicate records.
• Communicate with internal departments to obtain missing or corrected information when necessary.
• Maintain accurate records of completed work and meet established productivity and accuracy standards.
• Auxiliary with document scanning, electronic filing, and record management projects.
• Perform routine audits to ensure data integrity across multiple systems.
• Support administrative projects and other operational tasks as assigned.
• Follow company policies regarding confidentiality, security, and data protection.
• Prioritize multiple assignments while meeting deadlines with minimal supervision.
• Participate in training sessions and process improvement initiatives.

Required Qualifications

• A high school diploma or equivalent required.
• An associate's or bachelor's degree in Business Administration, Information Management, or a related field is preferred.
• Previous experience in data entry, administrative support, office administration, records management, or clerical work is preferred.
• Excellent typing skills with a minimum typing speed of 50 words per minute and a high level of accuracy.
• Strong attention to detail and exceptional organizational skills.
• Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and Teams.
• Experience working with spreadsheets, databases, and web-based business applications.
• Ability to identify and correct data inconsistencies with minimal supervision.
• Strong written and verbal communication skills.
• Excellent time management and ability to prioritize multiple assignments.
• Ability to maintain confidentiality while handling sensitive information.
• A reliable high-speed internet connection and a dedicated home office suitable for remote work.
• The ability to work independently while collaborating effectively with team members.

Preferred Qualifications

• Experience using enterprise resource planning (ERP) systems or database management software.
• Experience working in transportation, logistics, warehousing, or supply chain operations.
• Knowledge of document management systems and electronic records retention.
• Experience with Microsoft SharePoint, Adobe Acrobat, or similar document management tools.
• Familiarity with customer relationship management (CRM) systems.