Remote Appointment Scheduler (PT/FT)

Responsibilities

• Manage and coordinate complex calendars for various departments and senior staff.
• Schedule, reschedule, and confirm appointments, meetings, and conference calls with both internal teams and external stakeholders.
• Communicate professionally via email and telephone to coordinate availability and provide necessary information.
• Send out timely meeting invitations, reminders, and follow-up correspondence.
• Proactively identify and resolve scheduling conflicts in a timely and efficient manner.
• Maintain accurate and up-to-date records within our scheduling systems.
• Prepare and distribute meeting agendas or relevant materials to participants in advance.
• Provide general administrative support to ensure seamless operational workflow.

Qualifications

• Proven experience as an Appointment Scheduler, Virtual Assistant, or in a similar administrative or coordination role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills with a professional demeanour.
• Meticulous attention to detail and a commitment to accuracy.
• The ability to work independently and manage a diverse workload in a remote setting.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Experience working across different time zones is considered an advantage.