REI Coordinator

About the role

As a Reproductive Medicine Coordinator, you'll play a vital role in supporting patient treatment plans from start to finish. You'll help ensure that laboratory results, medical records, authorizations, and treatment-related information are reviewed, documented, and communicated appropriately so patients can move seamlessly through their care plan. While patient interaction is an important part of the role, this is primarily a coordination and administrative position rather than a direct patient care role.

Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients
• Track and manage laboratory testing, diagnostic results, and required documentation
• Review medical records and patient files for accuracy, completeness, and follow-up needs
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care
• Communicate treatment updates, requirements, and next steps to patients and internal teams
• Monitor patient progress throughout various phases of fertility treatment
• Maintain detailed and accurate documentation within the electronic medical record (EMR)
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met
• Support operational efficiency through strong organization, follow-through, and attention to detail

Qualifications

Preferred Background

• Experience in healthcare coordination, patient services, medical administration, clinical research, laboratory operations, or a related healthcare setting
• Ability to analyze and interpret medical records, test results, and healthcare documentation
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proven ability to manage competing priorities in a fast-paced environment
• Strong critical-thinking and problem-solving skills
• Experience working within an EMR or healthcare documentation system preferred
• Interest in reproductive medicine, women's health, or fertility care

Benefits

Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

About Everleap Fertility

Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations in the U.S., including 25 IVF laboratories focused on the next leap forward in reproductive medicine. Together, we have helped hundreds of thousands of patients build families for more than 40 years. As part of IVI Institute, Everleap Fertility contributes to a global community working together to advance the field and bring progress in reproductive medicine into patient care.