Rehab Office Specialist (Part-Time)

About the role

Responsible for patient registration, outpatient scheduling, insurance verification, insurance authorization, denial management, receptionist, Medicare certification/re-certification management, medical records management, phone skills, and other assigned clerical duties. Position is with United Hospital Center (UHC) in Bridgeport, West Virginia, Cost Center 211, UHC Rehab Outpatient MOB, located at 227 Medical Park Dr.

Responsibilities

• Obtains demographic and insurance information accurately for pre-registration/intake processes.
• Registers rehab series patients per admission standards.
• Determines eligibility and benefits for requested services.
• Verifies insurance coverage in a timely manner & communicates results with the patient.
• Obtains insurance authorization in a timely fashion.
• Communicates visits and to/from dates with the treating therapist(s).
• Monitors authorized visits report, and notifies treating therapist when additional authorization is required.
• Effectively communicates authorization numbers and to/from dates with the business office.
• Actively participates in denial management by seeking retro-authorization when indicated, and communicating results to the business office as directed.
• Seeks out physician signature for Medicare Plan of Care Certification/Re-certification.
• Monitors forms signature status & communicates status to the business office.
• Schedules patients in an effective & timely manner.
• Maintains/updates therapist schedules in electronic schedule system.
• Coordinates multi-service appointments in an efficient manner.
• Manages patient files and hard-copy forms as directed.
• Obtains physician orders as needed.
• Effectively performs all other clerical duties as directed.
• Effectively serves outpatient reception duties.
• Greets patients in professional, friendly manner.
• Notifies therapists of patients arrival in a timely manner.
• Directs self-pay patients that may qualify for charity care to UHC’s Patient Representative.
• Orders base non-salary expense and office supplies within budget guidelines.

Requirements

• High School Diploma or equivalent.
• Current CPR certification is required upon hire or must be completed within the 90‑day probation period.

Qualifications

• Prior experience with patient registration/admission.
• Prior experience with insurance verification and authorization.
• Prior experience with electronic patient scheduling.

Skills

• Ability to use multi‑line phone system, including transferring calls and use of paging system.
• Skill in use of office equipment including fax, scanners, copiers, computers, and telephone systems.
• Strong organizational skills and ability to multi‑task.
• Basic knowledge of computer programs such as word processing, spreadsheets, and email applications.
• Basic knowledge of ICD‑10 Codes and CPT Codes.
• Knowledge of major payer payment provisions and policies.

Schedule

• Scheduled Weekly Hours: 24
• Shift: Day (United States of America)
• Exempt/Non‑Exempt: Non‑Exempt