Regulatory Specialist

Location: Upper East Side, NYC • Non-Exempt • 35 hours/week

Salary range: $43.30 – $48.41/hour

About the role

Oversees the clinical trial regulatory maintenance from study submission through closeout.

Responsibilities

• Coordinates all aspects of protocol submission for research projects.
• Prepares and submits all necessary documents to the Clinical Science Evaluation Committee (CSEC), the Institutional Review Board (IRB) and ancillary committees.
• Works with the research team to facilitate the enrollment of research subjects in compliance with established regulations and guidelines.
• Reviews and confirms subject eligibility and regulatory compliance for enrollment.
• Submits eligibility exceptions to the IRB.
• Performs central subject registration for specified research studies.
• Reports all Serious Adverse Events (SAEs) to the Institutional Review Board and other agencies, as required.
• Prepares and submits all regulatory documents to sponsor and/or contract research organization (CRO).
• Ensures maintenance of up-to-date regulatory records and compliance with industry deadlines.
• Provides training to junior and new staff on subject registration and regulatory processes and procedures.
• Maintains and disseminates accurate listings of active and potential studies to participating investigators.
• Serves as the resource for detailed information on assigned protocols and other investigational research activities.
• Provides assistance for specified investigator-initiated trials.
• Coordinates site visits and audits of clinical trials.
• Attends conferences regarding clinical trials and disseminates information to clinical staff.
• Maintains electronic and hard copy files.

Requirements

• Bachelor’s Degree in a related field.
• Approximately 2 years of prior clinical research experience in a healthcare setting.
• Master’s degree in a related field can be substituted for experience.
• Demonstrated knowledge and understanding of clinical research.
• Certified Clinical Research Professional (CCRP) preferred.

Skills

• Demonstrated strong communication and interpersonal skills; ability to interact with multiple constituencies and exercise “people skills.”
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated critical thinking and analytical skills.
• Demonstrated ability to multi-task and prioritize in a fast-paced environment.
• Demonstrated ability to remain focused despite frequent interruptions.
• Ability to treat confidential information with utmost discretion.
• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives.

Working Conditions

Standard office work.