Regulatory Compliance Manager

About the role

The Harris County Tax Assessor-Collector’s Office (HCTO) is seeking, pending Commissioners Court approval, a Regulatory Compliance Manager to design, implement, oversee, and manage compliance initiatives and obligations within the Tax Office. Reporting to the Deputy Chief of Staff, the Regulatory Compliance Manager will ensure that compliance matters, including contract, legal, public information, and statutory obligations, are handled in a timely, efficient manner and in accordance with applicable law and Tax Office internal policies. The role oversees public information and office staff.

Responsibilities

• Manage and oversee the complete lifecycle of vendor contracts, from initial request to final signature and contract distribution.
• Become familiar with and understand procurement laws, rules, and regulations to ensure that all procurement matters are conducted within the legal framework.
• Audit contracting processes and recommend any corrective actions that may arise.
• Work with business units, finance, and the Harris County Purchasing department to shepherd contracts through the procurement process in a timely manner.
• Create and maintain a system to track Tax Office contracts from inception to termination, including key contractual provisions and requirements.
• Create and maintain a library of acceptable Harris County contractual provisions and other templates (scopes, terms and conditions, performance requirements) used by the Tax Office.
• Review, track, and update non-vendor contracts and ILAs.
• Design, maintain, and drive continuous improvement of processes and strategies to ensure contract compliance and adherence to purchasing rules and regulations.
• Oversee and manage the Public Information team to ensure compliance with the Texas Public Information Act.
• Monitor Public Information response performance through the use of regular reports and reviews.
• Process and track complex Public Information requests and requests requiring Texas Attorney General Opinions.
• Design and maintain standard operating processes and procedures, and best practices for handling Public Information requests. Drive continuous process improvements to existing PIA processes.
• Train and communicate with custodians about their roles and responsibilities involving Public Information Requests.
• Design and create Public Information reports and audits to ensure compliance with Public Information obligations.
• Working closely with the Tax Office’s Policy Team, build a library of compliance policies and procedures relevant to the Tax Office, including relevant statutes, interpretations, opinions, guidance, and legal reference resources.
• Review, track, and manage subpoenas. Gather and prepare responsive documents for production. Ensure compliance with response obligations and design, maintain, and improve processes for subpoena handling.
• Review and track citations served on the Tax Office.
• Design a litigation tracking and monitoring system and work with Tax Office personnel to ensure that litigation deadlines are met.
• Working closely with the Deputy Chief of Staff, design and implement compliance plans for all Tax Office divisions and for the Tax Office as a whole, including litigation hold and document retention plans.
• Monitor Tax Office division compliance with created and tailored compliance plans and report performance to Tax Office leadership.
• Perform other duties as assigned.

Requirements

Education and Experience

• Bachelor’s Degree in business administration, public administration, legal studies, or a paralegal certificate or