Regulatory Compliance Manager

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: - Location: 2 Summit Court, Fishkill, NY 12524 — In Person (metadata) - Employment Type: Full-Time - Salary: $55,000–$65,000 annually (Pay) - About Healthy Kids (About the role? Actually description includes organization overview; we can put under "About the role" or maybe "About Healthy Kids". The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we only include if posting has real specific content. We have: - About the role: The description includes "Position Overview" and "About Healthy Kids". That is content. So include About the role. - Responsibilities: The posting has many responsibilities listed under "Key Responsibilities" with subheadings: Children's Medical & Health Compliance, Multi-State Childcare Regulatory Compliance, Licensing & Program Compliance, Employee & Personnel Compliance, Staffing Ratio & Operational Compliance, Compliance Auditing & Quality Assurance, Compliance Systems & Automation, Training & Communication. So we can include Responsibilities section with list items for each major responsibility. Should we break into sublists? Probably just list each bullet as

. We need to preserve all substantive information; we can include the details within each

maybe as prose. But we must use

• for any list of duties/requirements/benefits. So we need to create a
  with
  • items for each duty. Could embed paragraphs inside
  • but that's okay. - Requirements: The posting has "Requirements" section with bullet list: Experience in childcare licensing..., Strong knowledge..., Experience working..., Strong organizational..., Exceptional attention..., Ability to manage..., Strong written..., Ability to turn..., Strong computer..., Proactive..., Ability to work..., Willingness to be in office... So we can list those. - Qualifications: There's "Preferred Qualifications" list. So we can include Qualifications section. - Skills: Not explicitly separate; but maybe we can combine skills within Requirements? The instruction says use headings for Skills if present. There's no explicit Skills section separate; but we could infer skills from requirements. However we should not create a section if no specific content. So we may omit Skills. - Benefits: The posting has Benefits section with list: Employer-Paid Childcare..., Comprehensive Medical..., AFLAC..., 401(k)..., Paid Holidays..., On-demand pay..., Career Development... So include Benefits. - Pay: Salary range given. So include Pay. - Schedule: Not mentioned explicitly; only Full-Time. Could infer schedule but not given. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Schedule not stated, so omit Schedule. Also we need to include location and employment type maybe as a short

    or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

    or drop it. So we can include a

    for location and employment type. We must not repeat job title as heading. The job title is "Regulatory Compliance Manager" maybe but we shouldn't add heading. We must remove boilerplate: EEO, equal-opportunity, scam-warning, application instructions, cookie/navigation/legal. The posting includes an EEO statement at end: "Healthy Kids Programs is an equal opportunity employer...". That should be removed. Also remove "Why Join Healthy Kids?" maybe that's not boilerplate but it's promotional; but it's substantive? It's about why join; could be considered part of Benefits? Might be considered fluff but it's still substantive. However we might keep it under Benefits? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep that content. But where to place? Could be part of Benefits or maybe a separate section like "Why Join Healthy Kids?" but not in allowed headings. Since only allowed headings are those list, we could incorporate that content into Benefits or About the role. Probably incorporate into Benefits or About the role. But we need to not lose detail. Could add a

    under Benefits about why join. Also "Compensation $55,000–$65,000 annually, commensurate with experience and qualifications." That's Pay; we already have Pay. The phrase "commensurate with experience and qualifications" is filler but it's part of the posting; we should not omit? The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. It says we should not create a section if it's only filler. But we have actual salary range, so we can include Pay section with that range. The phrase "commensurate with experience and qualifications" is filler but we can include it as part of the Pay paragraph; it's not a heading. It's okay. Now produce HTML fragment:

    Location: 2 Summit Court, Fishkill, NY 12524 — In Person

    Employment Type: Full-Time

    About the role

    [content about Healthy Kids and position overview]

    Responsibilities

    • Children's Medical & Health Compliance — Primary Responsibility: Own the company-wide process for ensuring that every child has all medical and health documentation required by the applicable state and program. Maintain a state-by-state matrix of medical requirements, including physical examinations, immunizations, health forms, medical statements, medication authorizations, allergy information, and other required documentation. Establish and maintain a system that identifies missing, incomplete, and expired medical documentation. Ensure required medical documentation is collected before a child begins attending a program, when required by applicable regulations. Monitor expiration dates and ensure updated documentation is obtained before existing documentation expires. Establish clear follow-up and escalation procedures for families with missing or expiring documentation. Work closely with the Registration team to ensure medical requirements are incorporated into the enrollment process. Provide Operations and site leadership with actionable reports identifying children whose documentation is incomplete or out of compliance. Conduct regular audits of children's records to verify compliance. Develop automated reminders and tracking systems wherever possible. Report medical-documentation compliance metrics to senior leadership. Escalate unresolved issues that could create regulatory, licensing, or child-safety exposure.
    • Multi-State Childcare Regulatory Compliance: Maintain current knowledge of childcare licensing and regulatory requirements across all states in which Healthy Kids operates. Maintain a centralized state-by-state regulatory requirements database. Monitor changes in childcare regulations and communicate relevant changes to the appropriate departments. Translate complicated regulations into clear, practical requirements and procedures. Ensure new programs and locations understand applicable regulatory requirements before opening.
    • Licensing & Program Compliance: Track childcare licenses, permits, renewals, inspections, and regulatory deadlines. Maintain compliance calendars and systems to ensure deadlines are not missed. Assist programs in preparing for licensing inspections and regulatory visits. Track licensing deficiencies and corrective action plans through resolution. Monitor recurring compliance issues and recommend process improvements. Maintain appropriate documentation demonstrating compliance.
    • Employee & Personnel Compliance: Work closely with HR and Onboarding to ensure that employees meet applicable state requirements before working with children. Responsibilities include tracking background checks and fingerprints, required employee medical documentation, state-required training, CPR/First Aid and other certifications, mandated reporter requirements, required personnel forms, other state-specific employee qualifications.
    • Staffing Ratio & Operational Compliance: Maintain a state-by-state reference for child-to-staff ratios and other staffing requirements. Work with Operations and Payroll to monitor compliance with required staffing ratios. Help establish systems for identifying potential ratio issues. Communicate regulatory staffing requirements to appropriate operating teams. Assist in investigating and correcting recurring compliance issues.
    • Compliance Auditing & Quality Assurance: Conduct regular compliance audits of programs and administrative processes. Develop simple checklists and audit tools for site and regional leaders. Identify areas of potential regulatory risk. Track corrective actions through completion. Report significant compliance concerns to senior leadership. Identify systemic problems rather than simply addressing individual incidents.
    • Compliance Systems & Automation: Build and maintain centralized compliance tracking systems. Develop dashboards and reports showing compliance status. Create automated reminders for expiring documentation and regulatory deadlines. Look for opportunities to eliminate manual processes. Work with the Finance/Business Transformation team on automation opportunities. Continuously improve the way compliance information is collected, tracked, and reported.
    • Training & Communication: Develop compliance guides, checklists, and training materials. Help site and regional leaders understand regulatory requirements. Communicate changes in regulations clearly and promptly. Provide practical guidance rather than simply quoting regulations. Help create a culture in which compliance is viewed as part of quality childcare, not merely an administrative requirement.

    Requirements

    • Experience in childcare licensing, childcare compliance, quality assurance, or a related regulatory role.
    • Strong knowledge of childcare regulations and licensing requirements.
    • Experience working with state childcare regulatory agencies.
    • Strong organizational and follow-through skills.
    • Exceptional attention to detail.
    • The ability to manage thousands of individual compliance requirements without losing track of the big picture.
    • Strong written and verbal communication skills.
    • The ability to turn complicated regulations into simple processes.
    • Strong computer and organizational skills.
    • A proactive, problem-solving mindset.
    • The ability to work effectively with multiple departments and levels of the organization.
    • A willingness to be in the office and actively engaged with the Healthy Kids team.

    Qualifications

    • Experience with a multi-state childcare organization.
    • Experience managing children's medical/health documentation.
    • Experience with childcare licensing systems.
    • Experience with background-check and personnel compliance.
    • Experience creating compliance tracking systems.
    • Experience with automation or process improvement.
    • Experience working directly with state licensing agencies.
    • Experience in a rapidly growing childcare organization.

    Benefits

    • Employer-Paid Childcare for school-age children (ages 5-12) enrolled in our program on the days and during the hours you are working for us
    • Comprehensive Medical, Vision, and Dental Insurance
    • AFLAC Supplemental Plans
    • 401(k) for eligible employees
    • Paid Holidays, PTO, and Sick Leave
    • On-demand pay – access earned wages before your scheduled payday for added financial flexibility
    • Career Development and Growth Opportunities

    Why Join Healthy Kids? Healthy Kids is growing rapidly, and this position provides an opportunity to have a meaningful impact on how a multi-state childcare organization operates. This is not a position where compliance means simply checking boxes. The person in this role will help create the systems that allow Healthy Kids to grow while maintaining the highest standards of safety, quality, and regulatory compliance. You will work across the organization and have regular interaction with senior leadership, including the CEO.

    Pay

    Salary: $55,000–$65,000 annually, commensurate with experience and qualifications.

    We should not include Schedule section. Check for any duplicated lines: we have not repeated. We removed EEO statement