Registrar (Houston Area)

The future of Texas and the world is in our classrooms. At Texans Can Academies, we are recruiting individuals committed to ensuring that all students are career ready. We know the choices facing today’s well‑qualified professionals and we are thrilled that you are considering Texans Can Academies. If the following opportunity sounds like the right fit for you, please apply.

Primary Purpose

Responsible for maintaining student funding/accountability data input at the campus level. Process student enrollment, transfers, and withdraws according to guidelines provided by the PEIMS department for the campus.

Qualifications

• Education/Certification: High school diploma or equivalent.
• Two years’ experience managing records; experience managing student records preferred.
• Ability to perform responsibilities with limited supervision.
• Ability to maintain accurate data entry regarding auditable records.
• Proficiency with personal computer and software to make spot judgments affecting the instructional process.
• Ability to work under time pressure and meet deadlines.
• Proficient typing, keyboarding, file maintenance, and basic math skills.
• Strong organizational, communication, and interpersonal skills.

Major Responsibilities and Duties

• Maintain physical and computerized records, including entering new student demographic data (social security/state ID number, city, state, country of birth, extended demographic information, home language surveys, immunization, etc.).
• Process new student records: request transcripts and records from other schools, set up cumulative folder, and enter student data into appropriate systems.
• Update student demographic and address information upon finding discrepancies or at request.
• Verify accuracy of all processed data, recognize discrepancies, and take corrective action to support PEIMS reporting requirements.
• Use computer system for student data inquiry, printed records, and attendance reporting.
• Ensure attendance is printed, entered, corrected daily, and print required audit documents for campus administrator verification; maintain attendance according to PEIMS timelines.
• Maintain information for reporting to TEA via Foundation for School Funding (FSP) ADA attendance reporting, Pupil Enrollment Tracking (PET), and Texas Record Exchange (TREx).
• Assist students, parents, and visitors with enrollment, attendance, grade reporting, and related matters while maintaining confidentiality of all information.
• Communicate and collaborate with other campus departments and external school districts.
• Enter program data sheets affecting Cycle Funding reports, including student enrollment and withdrawals, and maintain file copies for audit records.
• Maintain enrollment and attendance records for the current school year and retain for five years to meet audit requirements.
• Report any discrepancies to the Director of PEIMS and make corrections.
• Assist with all areas as directed by PEIMS department staff and attend required PEIMS training.
• Perform all other duties as assigned.

Supervisory Responsibilities

None.

Equipment Used

• Personal computer
• Typewriter
• Printer
• Calculator
• Copier
• Fax machine
• Shredder

Working Conditions

• Frequent interruptions; must maintain emotional control under stress.
• Repetitive hand motions and prolonged computer use.
• Must have reliable personal transportation available during work hours; occasional out‑of‑town travel may be required.