Registrar

Responsibilities

• Coordinates all logistical arrangements related to multiple loan exhibitions/year, including but not limited to: packing and crating of works of art; fine art transportation; couriers; contract personnel; rigging, etc.
• Responsible for associated budget planning and oversight.
• Generates loan agreements, receipts, and other documents.
• Arranges for appropriate insurance or government indemnity for works of art in transit and on premises.
• Maintains records related to the movement and location of loan objects and documents their physical condition.
• Processes all loan requests for Museum-owned objects to international venues and manages the requests through the approval/refusal process within the TMS database.
• Generates loan agreements, receipts, and other associated documents.
• Collaborates with other team members to review the condition of objects and associated frames, glazing, mounts, and other object-related apparatus.
• Captures and processes all non-exhibition loans to the Museum, generating all related paperwork and making logistical arrangements for loans.
• Tracks and sometimes negotiates with lender requirements.
• Keeps all documentation in hard copy and in the TMS database.
• Participates in Museum initiatives, projects, and meetings.
• Represents the Registrar Department in place of the Chief Registrar as required.
• Mentors Associate Registrars.

Qualifications

• B.A. in art history, studio art, or museum studies.
• Masters degree preferred.
• A minimum of seven years of museum or related experience with demonstrated project management experience.
• Computer experience essential, especially TMS(collection management program), MSWord, Excel, and Outlook.
• Demonstrated art-handling experience and familiarity with current best practices in fine art packing and transportation.
• In-depth knowledge of fine art insurance and government indemnity programs.
• Familiarity with current issues in art law, international customs restrictions, and TSA regulations.
• Excellent organizational, interpersonal, and communication (both written and verbal) skills.
• Ability to create and track invoices and to develop and monitor a budget.