Register of Deeds Specialist-Part Time

About the role

This is at Part-Time 16hr/week Position Hours will be 10:00am-2:00pm, 4 days per week

Responsibilities

• Primary reference resource of obtaining information concerning vital records, real estate records and personal property recordings.
• Computer data entry into real estate database from recorded documents.
• Reviews real estate documents for accuracy, completion and conformity under state statute before being accepted.
• Prepares real estate documents for recording and stat entry.
• Searched real estate database for recorded and filed documents.
• Performs quality control of real estate documents.
• Scans recorded documents and vital records.
• Assigns numbers to vital records, indexes and file records and send originals to State Vital Statistics.
• Prepares amendments to vital records according to statutory and administrative code procedures.
• Reviews death and marriage records for completeness and accuracy according to statutory and administrative code requirements.
• Processes, collects fees, generate computer receipts, balance daily cash, check, charge and escrow accounts; review and verify receipts and reports and make adjusting entries as required.
• Receives, reviews, indexes and files military discharge papers presented by veterans services.
• Maintain the indexes, locates the records, prepares certified copies of documents for customers or other agencies.
• Explains to general public how to search the real estate records and the vital records open to the public.
• Examines and verifies Uniform Commercial Code filings.
• Works the counter as needed.
• Answers correspondence through email, mail and telephone.
• Retrieves and processes orders and recordings from secure websites.
• Acts as agent for the Wisconsin Department of Safety and Professional Services to complete stipulation and waiver forms for Rental Unit Efficiency Standards and collects appropriate fees.
• Performs other duties as assigned.

Success Factors (KSA's)

• Knowledge of real estate documents related to ownership and other types of interest in real estate.
• Knowledge of the varied methods of real estate financing.
• Knowledge of state statute related to real estate instruments and recording documents.
• Knowledge of legal descriptions related to real estate.
• Knowledge of state statute related to vital records and the recording of such documents.
• Knowledge of document indexing.
• Knowledge of basic system analysis, principles and practices.
• Knowledge of general computer skills and Microsoft Office Suite.
• Knowledge of computerized record keeping.
• Able to enter data accurately and at an acceptable rate.
• Able to enter large amounts of money into a cashiering system correctly and maintain the bookkeeping system for these fees accurately and correctly.
• Able to interpret, explain, and apply policies, regulations, laws and procedures.
• Able to establish and maintain effective working relationships with other employees, cooperative agencies, other departments and the public.
• Ability to communicate effectively, orally and in writing.
• Able to assist in implementing new programs and to assist in the training of staff.
• Able to perform assigned functions with a minimum of error.

Job Requirements, Education, Training & Experience

• Requires any combination of training and experience equivalent to three (3) years of clerical experience.
• Computer experience in Windows and Microsoft Office.
• One (1) year of substantial involvement with a wide variety of real estate documents.
• One (1) year of involvement with vital records preferred.