Regional Field Coordinator - RFC

About the role

The RFC will be the Superintendent's main point of contact for all day-to-day project needs. Effectively tracking and updating the superintendent of jobsite activities in relation to the below responsibilities. Collaborating with multiple departments in order to fully support the projects needs.

Responsibilities

• Equipment Rentals Ordering and tracking rental equipment; Communicating directly with both the mechanical and electrical superintendent regarding their equipment needs.
• Track all equipment on rent providing regularly updated logs to the superintendent.
• Maintenance Calls per the superintendent’s request.
• Propane Rental Setting up account with local propane vendor and placing orders for cages and fills for the duration of assigned project.
• Setting up an online account (if applicable) on the propane suppliers’ website and monitoring invoices.
• Porta John Rental Setting up account with local portable toilet vendor and placing orders for units and handwash stations for the duration of the assigned project.
• Determining how many units are required per OSHA regulations in relation to the number of employees onsite.
• Making the necessary adjustments.
• Ordering and coordinating delivery of containers through our WM National Account Rep.
• Scheduling container swaps, recording on a log for project records.
• Scheduling service for dumpsters.
• Setting up an online account (if applicable) on the dumpster suppliers’ website/app to track invoices and schedule service.
• Scheduling empty and returns.
• Expense Report/Per Diem Processing Preparing expense Reports and submitting to the MHS Expense team for processing.
• Keeping detailed records by project.
• Preparing per diem for company employees and submitting for processing, following a strict biweekly and/or monthly schedule.
• Providing the superintendent with statements of all per diem submitted.
• Addressing issues with expense or per diem and communicating with the MHS Expense team on behalf of field employees.
• Communicating with HR and AP regarding new hires per diem rates and direct deposit information.
• Mileage Processing Calculation, preparing and submitting mileage reports for company employees as they travel from project to project.
• Communicating with previous project RFC regarding movement and arrival on new jobsites.
• Payroll Receiving project time from the field superintendent or PA, reviewing timesheet, submitting vendor labor time to the appropriate parties and entering MHS employee time into the EDPC system.
• Filing all timesheets in the coordinating project OneNote folder and updating manhour/headcount spreadsheet.
• Addressing any issues with payroll and communicating with MHS Payroll on behalf of field employees.
• Project Records File and maintain all pertinent project documents, timesheets, reports etc. in the coordinating project One Note folder.
• Overseeing the filing of documents from the PA, confirming all required documents and forms are uploaded by deadline and in the appropriate location.
• Travel Booking.

Qualifications

High school diploma or equivalent. Minimum 2 years of experience in a similar role. Proficiency in Microsoft Office Suite. Strong organizational and communication skills. Ability to manage multiple tasks simultaneously. Experience with project management software.

Skills

• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.
• Strong organizational and time management skills.
• Experience with project management software.

Benefits

Comprehensive benefits package including health insurance, retirement plans, paid time off, and more.

Pay

$50,000 - $70,000 annually based on experience.

Schedule

Full-time position with flexible hours to accommodate project needs.