Regional Director Assistant - Orlando, FL

Maintain Confidentiality

Maintain confidentiality of sensitive information.

Manage the Regional Director Busy Schedule

• Complex diary management and prioritizing of tasks.
• Monitor and manage the email inbox of the Regional Director.

Arrange Internal and External Meetings

• Coordinate with other PA’s & Regional Administrators for integrated travel and meeting arrangements.
• Celebrate regional tours and regional meeting attendance.

Coordinate with Regional Administrators & Operations Analysts

• Collate and maintain all Regional report tracking.
• Support other members of the Operations team as and when required.

Process Invoices, Invoice Reconciliation, Create Purchase Orders

• Process invoices.
• Invoice reconciliation.
• Create purchase orders.
• Cook with the Finance Department to ensure that supplier payments are up to date.

Support Other Members of the Operations Team

• Take ownership of specific tasks pertaining to the Region.
• Support other members of the Operations team as and when required.

Ad Hoc Projects and Research

• Support other members of the Operations team as and when required.
• Support other members of the Operations team as and when required.

Qualifications

• Professional Skills: Excellent PC abilities including use of Microsoft Office products and Outlook.
• Interpersonal and Communication Skills: Excellent interpersonal and communication skills (verbal and written).
• Organizational and Time Management Skills: Strong attention to detail, accuracy and numeracy.
• Attention to Detail: Flexibility and willingness to take on all tasks, big or small.
• A Professional and Positive Attitude: A professional and positive ‘can do’ attitude.

Education/Experience

• High School Diploma or equivalent required, college degree preferred.
• Prior experience supporting senior level management required.

Language Ability

• Must have good reading, writing and speaking skills to effectively communicate with studios, managers, and co-workers.

Math Ability

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to develop and interpret charts.

Reasoning Ability

• Perform under pressure and/or opposition at times relying on your own independent judgment and knowledge to decide the best directions and solutions.

Computer Skills

• Microsoft Outlook, Word, Excel, database software.

Responsibilities

• Supervisory Responsibilities: This position has no direct supervisory responsibilities.